Senior Billing Specialist

Vaco by Highspring; Indianapolis (IN); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading staffing firm is seeking a Senior Billing Specialist in Indianapolis. This hybrid role is designed for someone with at least 5 years of legal billing experience. You will manage client prebills, ensure compliance with billing guidelines, and mentor other billing team members. The position offers a competitive salary ranging from $80,000 to $100,000 annually, working primarily in a fast-paced legal environment where attention to detail and strong organizational skills are essential.

Qualifications

• Minimum of 5 years of legal billing and e-billing experience.
• Proven ability to lead, train, and mentor others.
• Advanced knowledge of e-billing platforms and LEDES formats.

Responsibilities

• Generate, review, and process client prebills according to established timelines.
• Ensure compliance with client guidelines and firm policies.
• Manage timely delivery of invoices and electronic billing submissions.

Skills

Legal billing experience

E-billing knowledge

Mentorship abilities

Attention to detail

Problem-solving skills

Microsoft Excel proficiency

Tools

E-billing platforms

Legal management systems

Job description

Vaco has partnered with a client in downtown Indianapolis to fill a Senior Billing Specialist position. This role supports a growing accounting team in a fast‑paced legal environment.

Base pay range

$80,000.00/yr - $100,000.00/yr

Job Details

Work Location: Downtown Indianapolis; hybrid schedule after first 90 days

Expected hours: 38-40 hours per week

Experience: 5 years of legal billing and e‑billing experience

This is a direct‑hire, hybrid position based in Indianapolis with a schedule of three days in office and two days remote.

Key Responsibilities

• Generate, review, and process client prebills in accordance with established procedures and timelines.
• Interpret attorney billing instructions and ensure compliance with client guidelines, fee agreements, and firm policies.
• Manage the accurate and timely delivery of invoices, including electronic billing submissions.
• Maintain billing instructions and matter details within the legal management system.
• Troubleshoot and resolve billing discrepancies and complex billing scenarios, including split billing and multi‑payor arrangements.
• Serve as a subject‑matter resource for attorneys and internal stakeholders.
• Provide training, mentorship, and ongoing support to billing team members.
• Assist with creating documentation, training materials, and process improvements.
• Maintain confidentiality of client and firm financial information.

Qualifications

• Minimum of 5 years of legal billing and e‑billing experience.
• Proven ability to lead, train, and mentor others.
• Advanced knowledge of e‑billing platforms, LEDES formats, and vendor requirements.
• Strong attention to detail, organization, and problem‑solving skills.
• Ability to prioritize work in a high‑volume, deadline‑driven environment.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Experience with legal management systems; familiarity with LMS and/or Aderant preferred.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Accounting/Auditing

Industries

Legal Services