Billing Specialist

Krieg DeVault LLP; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Krieg DeVault LLP, a respected Indianapolis-based mid-size law firm, is seeking a Billing Specialist to support our dynamic, client-focused billing team. You will manage pre-bills, finalize invoices, and coordinate with attorneys and clients to ensure timely, accurate billing.

Ideal candidates have 3+ years in law firm billing, experience with Aderant or electronic billing systems, strong Excel skills, and keen attention to detail.

Qualifications

• Bachelor’s degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience.
• 3+ years of experience in a professional environment, preferably a law firm.
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred.
• Experience with electronic billing preferred.
• Working knowledge of MS Word and MS Excel.
• Strong verbal and written communication skills.
• Ability to critically and analytically provide effective solutions to client billing and collection issues.
• Well organized and detail oriented.
• Work effectively in a team environment or independently.

Responsibilities

• Prepare and distribute monthly pre-bills to assigned attorneys.
• Review, edit and process final billing for assigned attorneys.
• Finalize client invoices and gather back up as necessary for submission via electronic billing systems.
• Prepare accruals, estimates, reports, and client account analyses as requested.
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts working directly with assigned attorneys and supervisor.
• Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process.
• Prepare and issue monthly AR reminder statements as necessary.
• Process A/R write-offs and client refunds as necessary.
• Prepare and distribute timekeeper suspense account reports.
• Assist attorneys and administrative assistants with billing, timekeeping and disbursement issues.
• Maintain excellent client/attorney relations; generate reports requested by attorneys and administrative assistants.
• Provide timely reporting to partners and supervisors regarding client payment statuses.
• Maintain and track special billing arrangements within the Firm’s accounting system.
• Adhere to billing policies and client specific outside counsel guidelines.
• Work to ensure that monthly department and individual billing attorney goals are met, in regard to billing and collections.
• Provide back-up coverage for attorneys when other team members are absent.
• Special projects as assigned.

Skills

Billing & AR

Communication

Excel

Detail-oriented

Teamwork

Word

Education

Bachelor’s degree in Accounting/Finance/Business

Equivalent work experience

Tools

Aderant

Electronic billing

Job description

Job Posting: Billing Specialist

Our Indianapolis, Indiana based mid-size law firm is a full-service firm with a diversified commercial law practice that encompasses more than 30 areas of service and industry focus. The Firm is a recognized leader in such areas as financial institutions, healthcare, real estate, construction, and government. The Firm is seeking an experienced Billing Specialist who wishes to continue their career in a highly professional environment which inspires teamwork and collaboration. This role will collaborate with other talented individuals who share a passion for doing great work in the best interest of our clients. This position provides support in a fast paced, always changing environment. The successful candidate will be an innovative, proactive, and dynamic professional. The Firm places great value on integrity, confidentiality, and strong organizational skills.

The Position

• Prepare and distribute monthly pre-bills to assigned attorneys;
• Review, edit and process final billing for assigned attorneys;
• Finalize client invoices and gather back up as necessary for submission via electronic billing systems;
• Prepare accruals, estimates, reports, and client account analyses as requested;
• Monitor and resolve AR, WIP, on account funds and coordinate collection efforts working directly with assigned attorneys and supervisor;
• Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process;
• Prepare and issue monthly AR reminder statements as necessary;
• Process A/R write-offs and client refunds as necessary;
• Prepare and distribute timekeeper suspense account reports;
• Assist attorneys and administrative assistants with billing, timekeeping and disbursement issues;
• Maintain excellent client/attorney relations;
• Generate reports requested by attorneys and administrative assistants;
• Provide timely reporting to partners and supervisors regarding client payment statuses;
• Maintain and track special billing arrangements within the Firm’s accounting system;
• Adhere to billing policies and client specific outside counsel guidelines;
• Work to ensure that monthly department and individual billing attorney goals are met, in regard to billing and collections;
• Provide back-up coverage for attorneys when other team members are absent;
• Special projects as assigned.

Qualifications

The successful candidate will possess the following:

• Bachelor’s degree in Accounting, Financial Management, or Business Administration preferred, or equivalent work experience;
• 3+ years of experience in a professional environment, preferably a law firm;
• Strong working knowledge of law firm billing/collections; experience with Aderant is preferred;
• Experience with electronic billing preferred;
• Working knowledge of MS Word and MS Excel;
• Strong verbal and written communication skills;
• Ability to critically and analytically provide effective solutions to client billing and collection issues;
• Well organized and detail oriented;
• Work effectively in a team environment or independently.

EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.