Billing Coordinator

Henderson Scott US; Chicago (IL); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Henderson Scott US is seeking an experienced Senior Legal Billing Specialist to join its finance team in a hybrid capacity. The role requires handling the full legal billing cycle, coordinating with Partners and assistants, and ensuring client billing guidelines are met with accuracy.

The ideal candidate has 4+ years in legal billing, familiarity with Elite or Aderant, and a track record of strong communication and meticulous attention to detail in a fast-paced law firm environment.

Qualifications

• 4+ years of legal billing experience; law firm experience preferred.
• Strong understanding of legal billing and accounting processes.
• Experience with Elite or Aderant; either system acceptable.

Responsibilities

• Manage full legal billing cycle from pre-bills to final client invoices.
• Prepare and process monthly client bills with accuracy and client guidelines.
• Collaborate with Partners and assistants on billing requests and discrepancies.
• Review invoices for accuracy and make corrections as needed.
• Handle complex billing matters and troubleshoot issues promptly.
• Maintain communication with attorneys and stakeholders.
• Meet monthly billing deadlines while managing multiple priorities.
• Assist with improvements to billing processes and efficiencies.
• Support finance team with special projects as required.

Skills

Legal billing

Communication

Independent work

Time management

Stakeholder management

Education

Bachelor's degree preferred

Tools

Elite

Aderant

Job description

A leading law firm is seeking an experienced Senior Legal Billing Specialist to join its finance team. This is a hybrid opportunity for a detail-oriented billing professional who is comfortable managing complex legal billing processes and working directly with Partners and their assistants.

Responsibilities

• Manage the full legal billing cycle, from pre-bills through final client invoices.
• Prepare and process monthly client bills while ensuring accuracy and adherence to client billing guidelines.
• Work closely with Partners and their assistants to address billing requests, questions, and discrepancies.
• Review billing data and invoices for accuracy and make necessary corrections or adjustments.
• Handle complex billing matters and troubleshoot issues in a timely and professional manner.
• Maintain strong responsiveness and communication with attorneys and internal stakeholders.
• Meet strict monthly billing deadlines while managing multiple priorities in a fast-paced environment.
• Apply sound judgment when resolving billing issues and interpreting client billing requirements.
• Collaborate with colleagues and management to improve billing processes and efficiencies.
• Assist with special projects and other finance-related responsibilities as needed.

Qualifications

• 4+ years of legal billing experience, preferably within a law firm environment.
• Strong understanding of legal billing and accounting processes.
• Experience with Elite or Aderant required; experience with either system will be considered.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to work independently and effectively in a fully remote environment.
• Comfortable working with Partners, attorneys, and executive-level stakeholders.
• Strong problem-solving, judgment, and time-management skills.
• Bachelor's degree preferred but may be substituted with relevant experience.
• Leading law firm
• Competitive compensation and comprehensive benefits
• Opportunity to work closely with Partners and a sophisticated legal billing operation