Senior Billing Coordinator

Paul Hastings LLP; New York (NY); On-site; USD 79,000 - 101,000; Full time

Job summary

An established industry player is seeking a Senior Billing Coordinator to oversee the billing process and ensure compliance with client protocols. This role involves collaborating with finance teams and attorneys, managing eBilling processes, and resolving billing inquiries. The ideal candidate will possess strong analytical skills, advanced proficiency in accounting software, and a commitment to professionalism. Join a collaborative environment that values innovation and offers competitive compensation along with comprehensive benefits, including health coverage and wellness programs. If you are ready to take the next step in your career with a supportive team, this opportunity is for you.

Benefits

Health Coverage

Retirement Plans

Paid Holidays

Paid Parental Leave

Wellness Programs

Qualifications

• 4+ years of general accounting and legal eBilling experience.
• Strong analytical skills and proficiency in MS Excel required.

Responsibilities

• Manage the billing process from proforma to submission.
• Resolve issues related to aged unbilled items and eBilling rejections.
• Provide guidance and leadership on billing application processes.

Skills

Organization

Professionalism

Analytical Skills

Problem-Solving Abilities

Accounting Principles

MS Excel

MS Word

MS Outlook

eBilling Processes

Communication Skills

Education

Bachelor's degree in Accounting or related field

Tools

3e Accounting Software

Windows Accounting Programs

Job description

Paul Hastings is a leading international law firm providing innovative legal solutions to top financial institutions and Fortune Global 500 companies worldwide. With a presence across the U.S., Asia, Europe, Latin America, and the Middle East, we offer personalized service tailored to our clients' needs. We seek dynamic individuals committed to service, innovation, and professional growth.

Position: Senior Billing Coordinator

The Senior Billing Coordinator will manage the billing process, support finance teams, collaborate with attorneys and client service specialists, handle special projects, and reconcile unbilled items, rejections, and short payments.

Responsibilities:

1. Review, edit, and process proformas and invoices.
2. Monitor proforma statuses.
3. Resolve issues related to aged unbilled items.
4. Ensure billing instructions comply with client and attorney protocols by reviewing client guidelines.
5. Respond to billing inquiries from attorneys, client service specialists, and finance department.
6. Manage billing from proforma to submission, including eBilling processes.
7. Handle eBilling rejections and resubmissions, including rate sheets, approvals, and budgets.
8. Update relevant parties on billing rejections and delays.
9. Audit and update instructions, templates, and billing notes across finance platforms.
10. Support billing team members as needed.
11. Provide guidance and leadership on application processes.
12. Work overtime during peak periods such as month-end and year-end.
13. Handle additional billing projects as assigned.

Proficiencies:

• Organization, professionalism, analytical skills, and problem-solving abilities.
• Advanced knowledge of accounting principles and methods.
• Proficiency in Windows/web-based accounting programs (3e preferred).
• Advanced skills in MS Excel; fundamental in MS Word and Outlook.
• Excellent written and spoken English skills.

Qualifications:

• Bachelor's degree or equivalent in accounting or related field (preferred).
• Minimum 4 years of general accounting experience.
• Minimum 4 years of legal eBilling experience (preferred).
• Minimum 4 years of law firm experience (preferred).

We offer an excellent career opportunity in a collaborative environment with a competitive salary range of $79,500 to $101,000, commensurate with experience, along with comprehensive benefits including health coverage, retirement plans, paid holidays, paid parental leave, wellness programs, and more.

Paul Hastings is committed to inclusion through initiatives like PHAN, Women’s Initiative, and PH Balanced, fostering a supportive and diverse workplace. We are an equal opportunity employer.