Senior Billing Coordinator

Dentons Canada; Chicago (IL); On-site; USD 78,000 - 85,000; Full time

Job summary

An established industry player is seeking a Senior Billing Coordinator to join their Chicago office. This role involves managing all aspects of client invoicing, ensuring timely submissions, and collaborating with attorneys to resolve billing issues. The ideal candidate will have extensive legal billing experience and be proficient in billing software such as Elite Enterprise or Aderant. This position offers a competitive salary and a comprehensive benefits package, making it an exciting opportunity for professionals looking to advance their careers in a dynamic legal environment.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Profit Sharing

Short-term Disability

Long-term Disability

Life Insurance

Tuition Reimbursement

Paid Time Off

Qualifications

• 5+ years of legal billing experience required.
• Expertise in Elite Enterprise or similar billing software.

Responsibilities

• Draft and finalize client invoices with accuracy.
• Coordinate with attorneys to manage time entries and billing.

Skills

Legal Billing Experience

Communication Skills

Detail Oriented

Organizational Skills

MS Word

Excel

Collaboration

Education

College Degree

Equivalent Work Experience

Tools

Elite Enterprise

3E

Aderant

E-billing Hub

Job description

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Chicago, IL, US Atlanta, GA, US Washington DC, DC, US

May 6, 2025

Dentons US LLP is currently recruiting for a Senior Billing Coordinator to be resident in our New York office. Under supervision of the Billing Manager, the Senior Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices. Responsibilities include coordination with partners, secretaries and responsible attorneys to manage time entries and edits, adjustments, write-downs, rate management and bill posting. Will submit bills via the Elite e-billing Hub and ensure invoices that require electronic invoicing are submitted timely. The Senior Billing Coordinator is expected to perform all job duties with a commitment to providing optimal service to clients, attorneys and co-workers, while producing a high quality work product.

Responsibilities

• Monthly generation and distribution of proformas for attorney review
• Edit cost, time and narratives as required by clients and billing attorneys
• Preparation of final billing for review by billing attorney prior to sending to client
• Submission of electronic billing files to various third party vendors using the Elite e-billing Hub
• Work with billing attorney and their assistants to resolve billing issues
• Generation of time and billing reports upon attorney request
• Pro-actively monitor aging of client’s unbilled fees and costs and address with assigned billing attorneys
• Pro-actively monitor aging of client’s billed fees and costs to ensure payments are received from clients
• Assist Finance department with identification and reconciliation of payments received
• Ensure that requests for special rates and alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition
• Maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
• Support client and partner requests for accrual information that is timely and accurate.
• These duties may be ongoing or adhoc in nature
• Other duties as may be assigned to fully meet the requirements of the position

Experience & Qualifications

• College degree preferred or equivalent work related experience
• 5+ years’ legal billing experience
• Expertise with Elite Enterprise, 3E or Aderant,
• Expertise with MSWord and Excel
• Experience with e-billing hub and navigating e-billing websites
• Excellent verbal and written communication skills
• Must be detail oriented with excellent organizational and communication skills
• Must be able to collaborate with team and meet departmental deadlines
• Flexibility to work overtime as needed
• Must be able to prioritize multiple projects for several Partners in a fast-paced environment
• Ability to work independently and meet numerous deadlines

Chicago Only DOE: $78,000 - $85,000

Washington, DC Only DOE: $83,000 - $93,000

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at [phone] or contact us at [e-mail].

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to engagement, culture and sustainability, we focus on what matters most to you.www.dentons.com