Senior Billing Coordinator

Dentons; Chicago (IL); On-site; USD 78,000 - 85,000; Full time

Job summary

Dentons seeks a Senior Billing Coordinator to manage client billing processes in Chicago. Ideal candidates will have over 5 years of legal billing experience, expertise in electronic billing systems, and excellent communication skills. Responsibilities include preparing invoices, managing bill submissions, and collaborating with attorneys to ensure accuracy in billing.

Benefits

Competitive salary

Medical insurance

Vision insurance

401(k) plan

Paid time off

Tuition reimbursement

Qualifications

• 5+ years legal billing experience required.
• Expertise with electronic billing systems and e-billing websites.
• Ability to collaborate and meet deadlines in a fast-paced environment.

Responsibilities

• Manage all facets of the client billing process including drafting and editing invoices.
• Pro-actively monitor aging of unbilled and billed fees.
• Submit electronic billing files and resolve billing issues.

Skills

Attention to detail

Excellent communication

Organizational skills

Education

College degree preferred

Tools

Elite Enterprise

MS Word

Excel

Job description

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Dentons US LLP is seeking a Senior Billing Coordinator to join its team in either the Chicago, Washington, DC, or Atlanta offices. Reporting to the Billing Manager, this role is responsible for managing all facets of the client billing process, including drafting, editing, and finalizing invoices. Key duties involve collaborating with partners, attorneys, and support staff to manage time entries, adjustments, write-downs, and rates. The coordinator will also ensure accurate and timely bill submission via the Elite e-billing Hub, with particular attention to client-specific electronic billing requirements.

The ideal candidate will demonstrate strong attention to detail, excellent communication skills, and a client-service mindset, while maintaining a high standard of accuracy and efficiency.

Responsibilities

• Monthly generation and distribution of proformas for attorney review
• Edit cost, time and narratives as required by clients and billing attorneys
• Preparation of final billing for review by billing attorney prior to sending to client
• Submission of electronic billing files to various third party vendors using the Elite e-billing Hub
• Work with billing attorney and their assistants to resolve billing issues
• Generation of time and billing reports upon attorney request
• Pro-actively monitor aging of client’s unbilled fees and costs and address with assigned billing attorneys
• Pro-actively monitor aging of client’s billed fees and costs to ensure payments are received from clients
• Assist Finance department with identification and reconciliation of payments received
• Ensure that requests for special rates and alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition
• Maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
• Support client and partner requests for accrual information that is timely and accurate.
• These duties may be ongoing or adhoc in nature
• Other duties as may be assigned to fully meet the requirements of the position

Experience & Qualifications

• College degree preferred or equivalent work related experience
• 5+ years’ legal billing experience
• Expertise with Elite Enterprise, 3E or Aderant,
• Expertise with MSWord and Excel
• Experience with e-billing hub and navigating e-billing websites
• Excellent verbal and written communication skills
• Must be detail oriented with excellent organizational and communication skills
• Must be able to collaborate with team and meet departmental deadlines
• Flexibility to work overtime as needed
• Must be able to prioritize multiple projects for several Partners in a fast-paced environment
• Ability to work independently and meet numerous deadlines

Chicago Only DOE: $78,000 - $85,000

Washington, DC Only DOE: $83,000 - $93,000

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Child care support

Tuition assistance

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