Senior Associate, Accounts Receivable/Accounts Payable

Tbwa Chiat/Day Inc; New York (NY); Remote; USD 75,000 - 90,000; Full time

Job summary

An innovative firm is seeking a motivated Accounts Payable and Receivable Senior Associate to join their dynamic finance team. This remote role, with occasional travel to the NYC Hub, involves managing a variety of accounting functions, including vendor invoice processing and customer sales invoicing. You'll ensure timely payments and collections while maintaining efficient processes and delivering exceptional service. Ideal candidates will have a strong background in financial systems like NetSuite and Bill.com, along with excellent communication and organizational skills. Join a company that values balance and wellness in both its products and its team culture.

Benefits

Health Insurance

Wellness Programs

Unlimited PTO

Paid Holidays

Education-related Programs

Qualifications

• 3-5 years' experience in AP/AR roles with strong organizational skills.
• Proficiency in NetSuite and Bill.com, with excellent Excel skills.

Responsibilities

• Manage AP/AR processes ensuring timely invoicing and payment collections.
• Assist with month-end closing tasks and internal/external audits.

Skills

Organizational Skills

Time Management

Problem-Solving Skills

Communication Skills

Adaptability

Education

Bachelor's Degree in Accounting

Tools

NetSuite

Bill.com

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Senior Associate, Accounts Receivable/Accounts Payable

New York City

The TULA Finance Team is looking for a motivated Accounts Payable and Accounts Receivable Senior Associate. This role reports to the Accounting Manager. This role is remote with some regular travel for business and team meetings at our NYC Hub.

The AP/AR Sr. Associate is responsible for a variety of accounting functions, including, but not limited to: payables & receivables, general accounting, customer sales invoicing and collections, vendor invoice payment processing, as well as various reporting relating to accounts payables and accounts receivables. This role will be responsible for managing the operational functions and activities relating to Accounts Payable and Accounts Receivable; ensuring workflow requirements are performed in a timely and accurate manner; maintaining cost-effective and efficient processes; and delivering superior internal and external customer service in support of organizational goals.

Responsibilities for AP Functions

• Ensure timely approval and payment of the Company's invoices, utilizing best practices to ensure the most efficient use of the Company's cash and internal customers' time in accordance with established policies and procedures.
• Oversee invoice approval process through a 3-way match ERP system workflow.
• Forecast weekly payments runs assisting the Accounting Department with weekly payment projections.
• Provide accounting assistance to management and employees related to vendor expenses including payment research, expense analysis, and procedures.
• Ensure all vendor inquiries are reviewed/addressed in a timely manner.
• Assist with month-end closing tasks, including assistance with month-end AP accruals.
• Assist with internal and external audits as needed.
• Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely payments and support documentation.

Responsibilities for AR Functions

• Manage the Accounts Receivables process to ensure billing and receivables are correctly processed in a timely manner while implementing deadlines for invoicing and payment collection.
• Review weekly aging reports to drive collection efforts and communicate with the Accounting teams for weekly collection projections and areas of risk.
• Forecast weekly collections in assisting the Accounting Department with cash flow projections.
• Application and recording of customer remittance payments and chargebacks to invoices while working closely with the sales and operation teams for researching and disputing unanticipated customer deductions and chargebacks.
• Address and correct any discrepancies in accounts or billings.
• Assist with month-end closing process pertaining to deferred income analysis.
• Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely invoicing and collections.

Qualifications:

• Excellent organizational & time-management skills.
• Able to work in a fast-paced environment and can juggle multiple tasks.
• Sound judgment with exceptional problem-solving skills.
• Flexible and able to adapt to change.
• A team player with excellent communication (written and verbal) with customers and vendors, as well as with cross-functional departments.

Requirements:

• Ideally 3-5 years' experience in a similar AP/AR combined role.
• Must have prior experience with the financial accounting system NetSuite.
• Must have prior experience with the Accounts Payable module Bill.com.
• Prefer candidates with prior retail and/or wholesale accounting processes.
• Have strong experience with the 1099 annual filing process.
• Bachelor's Degree in Accounting (or related field of study) preferred.
• Excellent Microsoft Excel skills (proficient in Microsoft Word, PowerPoint, and Outlook).

The anticipated base salary range for this position is $75,000-$90,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a competitive annual bonus with the possibility for achievement based on performance and company results. In addition, TULA offers a variety of benefits to eligible team members, including health insurance coverage, wellness and remote support programs, paid leave programs, education-related programs, Unlimited PTO, paid holidays, and others. Many of these benefits are subsidized or fully paid for by the company.

About TULA Skincare

TULA is a leader in clinically proven, probiotic extract-powered skincare. Founder Dr. Roshini Raj has studied the power of probiotics in both beauty & wellness for more than 20 years after graduating from Harvard and New York University. Dr. Raj had a lightbulb moment after seeing the life-changing impact probiotics in natural diet & supplements had on her patients’ internal health: Not only were they feeling better, but their skin seemed to be glowing. In 2014, she launched TULA—meaning “balance” in Sanskrit—by applying the science from her medical knowledge to skincare with the goal of restoring her patients' confidence. TULA’s products feature the brand’s proprietary S6Pro Complex, a patent-pending blend of three probiotic extracts and prebiotics that help maintain skin balance, calm the look of irritation, plus nourish and strengthen the skin barrier. See the difference TULA can make for skin so healthy it glows. For more information and the latest news on TULA Skincare, visit www.tula.com.