Part-Time Secretary, Grade B

Hofstra University; Town of Hempstead (NY); Hybrid; USD 22,000 - 32,000; Part time

Job summary

Hofstra University is seeking a Part-Time Secretary, Grade B, to support the Saltzman Center during evening hours. You will manage front desk operations, take payments, and relay messages to clinics, students, and staff.

The role requires a High School Diploma, strong Microsoft Office skills, and the ability to learn QuickBooks and the EHR system. Hours are 4:00pm–9:00pm on 2–3 days weekly, plus every other Saturday morning.

Qualifications

• High School Diploma required and prior related experience.
• Ability to interact professionally with the public to explain the services offered by our clinics, and to accept payments as needed.
• Proficiency in all Microsoft Programs.
• Proficiency or ability to learn QuickBooks.
• Ability to learn the Electronic Health Record System (My Best Practice) and the electronic payment system PaySimple.

Responsibilities

• Opens or closes the building (depending on the day) or calls public safety to assist.
• Answers the telephone and directs calls to the appropriate clinics.
• Takes messages for student clinicians, supervisors, and administrators.
• Takes payments from clients from all clinics.
• Processes payments from Clinic Trackers for clients who are seen through telehealth.
• Assists on Saturday mornings with the Reading Writing Learning clinic.

Skills

Microsoft Office proficiency

Public interaction

Payment processing

Education

High School Diploma

Tools

QuickBooks

PaySimple

My Best Practice

Job description

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title

Position Title Part-Time Secretary, Grade B

Position Number

Position Number 898118

Position Category

Position Category Staff

School/Division

School/Division Office of the Provost (division)

Department

Full-Time or Part-Time

Full-Time or Part-Time Part-Time

Description

Reporting to the Assistant Provost and Executive Director, the Part-time Secretary sits at the front desk of the Saltzman Center during evening hours. The person in this role must take payments, record payments, and give patients receipts where appropriate. They must handle client telephone inquiries and direct messages to the appropriate parties. They interact with clients, students, and administrators from all four training clinics.

Responsibilities include, but are not limited to:

• Opens or closes the building (depending on the day) or calls public safety to assist.
• Answers the telephone and directs calls to the appropriate clinics.
• Takes messages for student clinicians, supervisors, and administrators.
• Takes payments from clients from all clinics.
• Processes payments from Clinic Trackers for clients who are seen through telehealth.
• Assists on Saturday mornings with the Reading Writing Learning clinic.

Subject to bumping.

Hours:

• 15-20 Hours.
• 4:00pm – 9:00pm, 2 to 3 days per week.
• Saturday, 8:00am – 4:00pm, every other week.

Qualifications

• High School Diploma required and prior related experience.
• Ability to interact professionally with the public to explain the services offered by our clinics, and to accept payments as needed.
• Proficiency in all Microsoft Programs.
• Proficiency or ability to learn QuickBooks.
• Ability to learn the Electronic Health Record System (My Best Practice) and the electronic payment system PaySimple.

Preferred Qualifications

Special Instructions

Deadline

Date Posted

Date Posted 09/11/2026

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range

Salary/Salary Range $19.69 per hour

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.