Senior AP Operations Manager - Multi-Entity

Vitana Pediatric & Orthodontic Partners; Plantation (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Vitana Pediatric & Orthodontic Partners is seeking an experienced Accounts Payable Manager to lead day-to-day AP operations across multiple entities and locations. You will own invoice processing, vendor payments, and coordination with our outsourced AP service provider to ensure SLAs are met and workflows run smoothly.

The ideal candidate is hands-on, highly organized, and capable of managing priorities in a fast-growing dental support organization, collaborating with Accounting and Finance

Qualifications

• 3–5+ years of progressive accounts payable experience in a multi-entity environment.
• Strong understanding of AP cycle: processing, approvals, payments, and reconciliations.
• Experience coordinating with outsourced AP providers and SLAs.

Responsibilities

• Oversee daily AP operations across multiple companies, entities, and locations.
• Ensure invoices are processed accurately, coded, approved, and paid on time.
• Coordinate vendor payments via ACH, wires, and checks across multiple banks.
• Monitor AP aging, vendor balances, and payment schedules; resolve discrepancies.
• Maintain AP records and ensure compliance with policies and procedures.
• Support month-end close, accruals, and audit documentation.

Skills

Accounts payable

Multi-entity operations

Excel

Vendor management

Communication

Problem-solving

Independent work

Education

Bachelor's degree in Accounting/Finance

Tools

Ottimate

Sage Intacct

NetSuite

Bill.com

Job description

Vitana Pediatric & Orthodontic Partners is seeking an experienced Accounts Payable Manager to lead day-to-day AP operations across multiple entities and locations. You will own invoice processing, vendor payments, and coordination with our outsourced AP service provider to ensure SLAs are met and workflows run smoothly.

The ideal candidate is hands-on, highly organized, and capable of managing priorities in a fast-growing dental support organization, collaborating with Accounting and Finance