Accounts Payable Clerk MultiEntity Experience Required

CH Management; Baton Rouge (LA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Health insurance

Vision insurance

401(k) matching

Paid time off

Job summary

CH Management is seeking a detail-oriented Accounts Payable Clerk to join the growing accounting team in Baton Rouge, LA. You will handle AP functions across multiple entities, including invoice entry, payment processing, reconciliation, and vendor communication, ensuring timely, accurate payables and strong vendor relationships.

The role requires 2+ years of AP experience, proficiency with Excel and accounting software, and the ability to work independently in a fast-paced environment.

Qualifications

• 2+ years of accounts payable experience across multiple entities or locations.
• Solid understanding of basic accounting principles.
• Strong data entry skills with attention to detail.
• Excellent communication and organizational skills.

Responsibilities

• Process a high volume of vendor invoices across multiple entities with accuracy and efficiency.
• Ensure proper GL coding, job or location coding, and adherence to approval workflows.
• Match purchase orders and receiving documents to invoices where applicable.
• Verify and reconcile vendor statements; follow up on discrepancies or past-due balances.
• Maintain and organize AP files and documentation per policy.
• Communicate with internal teams and vendors to resolve billing issues promptly.
• Assist in month-end and year-end closing activities, including AP accruals and reconciliations.
• Track and maintain W-9s and assist in preparing 1099s at year-end.
• Monitor AP aging and assist in cash flow management strategies.
• Support audits by providing requested AP documentation.

Skills

Accounts payable experience

Multi-entity accounting

Data entry

Communication

Organizational skills

Tools

Microsoft Excel

QuickBooks

Rentalman

Bill.com

Job description

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance
• 401(k) matching
• Paid time off

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Clerk to join our growing accounting team. The ideal candidate will have proven experience managing AP functions across multiple legal entities, including invoice entry, payment processing, account reconciliation, and vendor communication. This position plays a critical role in ensuring timely and accurate processing of payables and maintaining strong relationships with vendors.

Key Responsibilities

• Process a high volume of vendor invoices across multiple entities with accuracy and efficiency.
• Ensure proper GL coding, job or location coding, and adherence to each company’s approval workflows.
• Match purchase orders and receiving documentation to vendor invoices where applicable.
• Verify and reconcile vendor statements; follow up on any discrepancies or past-due balances.
• Maintain and organize digital files and AP documentation per company policy.
• Communicate with internal teams and vendors to resolve billing issues or discrepancies promptly.
• Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.
• Track and maintain W-9s and assist in preparing 1099s at year-end.
• Monitor AP aging reports and assist in cash flow management strategies.
• Support audits by preparing requested documentation related to AP transactions.

Required Qualifications

• 2+ years of accounts payable experience, including experience with multi-entity or multi-location accounting.
• Solid understanding of basic accounting principles.
• Strong data entry skills with high attention to detail and accuracy.
• Experience with accounting software such as QuickBooks, Rentalman, Bill.com, or similar.
• Proficient with Microsoft Excel and other Office tools.
• Excellent communication and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.