Senior AP Coordinator — Law Firm, NYC

Proskauer Rose LLP; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Proskauer Rose LLP in New York seeks a Senior Accounts Payable Coordinator to ensure accurate, timely processing of vendor invoices and employee reimbursements while supporting internal controls and audits. This role emphasizes compliance and efficiency in a fast-paced professional services setting.

You will manage Chrome River workflows, assist with 1099 reporting, maintain vendor data, and collaborate with attorneys and staff to resolve discrepancies and enable smooth operations.

Qualifications

• Bachelor’s degree in Accounting, Finance or related field.
• 3+ years accounts payable transactional experience in a fast-paced, professional services environment; law firm experience strongly preferred.
• Experience with Aderant or Elite (or comparable financial management system) preferred.
• Experience with Chrome River, Concur, or a comparable invoice/expense management platform preferred.
• Knowledge of Microsoft Excel (pivot tables, V-lookup, reconciliations).
• Excellent interpersonal and client service skills, with the ability to communicate effectively across all levels.

Responsibilities

• Review coding and input of vendor invoices and other payment requests for accuracy, completeness, appropriate coding and supporting documenting before processing.
• Process billable and nonbillable invoices through Chrome River in accordance with Firm policies, approval requirements and established procedures.
• Research and resolve invoice discrepancies, coding errors, and vendor inquiries in partnership with attorneys, vendors, and Firm staff.
• Assist with annual Firm 1099 reporting, including data validation, issue resolution and maintenance of supporting tax documentation.
• Prepare check and electronic payment files, including ACH and wire payments, and review payment details for accuracy before release by authorized approvers.
• Support regular and rush payment cycles, including payment confirmation, exception handling, and follow-up on rejected or returned payments.
• Maintain accurate vendor information and support vendor onboarding and change requests in accordance with established procedures.
• Provide prompt, responsive, professional service to lawyers, business services departments, vendors and other internal and external stakeholders regarding invoices, payment status, coding and accounts payable procedures.
• Assist with month end and year end close activities.
• Participate in cross-training, process documentation, system testing, and continuous improvement initiatives designed to strengthen accuracy, efficiency and service.
• Provide back-up support across the Accounts Payable department and assist with ad hoc projects, as assigned.

Skills

Accounts payable

Excel proficiency

Vendor relations

Communication skills

Attention to detail

Confidentiality

Adaptability

Education

Bachelor's degree in Accounting, Finance or related field

Tools

Aderant/Elite

Chrome River

Concur

Job description

Proskauer Rose LLP in New York seeks a Senior Accounts Payable Coordinator to ensure accurate, timely processing of vendor invoices and employee reimbursements while supporting internal controls and audits. This role emphasizes compliance and efficiency in a fast-paced professional services setting.

You will manage Chrome River workflows, assist with 1099 reporting, maintain vendor data, and collaborate with attorneys and staff to resolve discrepancies and enable smooth operations.