Accounts Payable Coordinator

MindSpring Partners LLC; Illinois; Hybrid; USD 42,000 - 65,000; Full time

Job summary

MindSpring Partners LLC is seeking an Accounts Payable Coordinator for a temporary opportunity within a global professional services organization. The role focuses on accuracy, timely invoicing, and managing multiple priorities in a fast-paced setting.

The position offers a hybrid schedule (3 days in-office per week) with potential extension beyond 5+ months and opportunities to contribute to AP process improvements and system implementations.

Qualifications

• 1-5 years of accounts payable experience.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Proactive, results-oriented approach with initiative.
• Strong communication and customer service skills.

Responsibilities

• Review and process invoices for accuracy and proper approvals.
• Conduct daily audits of expense reports and receipts for policy compliance.
• Monitor monthly reports, pending approvals, and unsubmitted expenses.
• Handle rush payment requests and resolve past-due invoices.
• Review general ledger accounts, project/billing codes, and bank assignments.
• Process voucher reclassifications and maintain AP documentation.
• Obtain required vendor documentation and approvals from internal stakeholders.
• Assist with process improvements and new system implementation projects.
• Provide support to the AP team as needed.

Education

Bachelor's degree in related field

Tools

3E Elite

Coupa

Chrome River

Job description

We're hiring an Accounts Payable Coordinator for a temporary opportunity with a leading global professional services organization. This is a great opportunity for an AP professional who enjoys working in a fast-paced environment, has strong attention to detail, and can confidently manage multiple priorities.

Schedule: Hybrid - 3 days/week in office

Duration: 5+ months, with potential for extension

What You'll Do:

• Review and process invoices for accuracy, proper accounting treatment, and required approvals
• Conduct daily audits of expense reports and receipts to ensure compliance with company policies
• Monitor monthly reports, including pending approvals, duplicate transactions, and unsubmitted expenses
• Handle rush payment requests and help resolve past-due invoices
• Review general ledger accounts, project codes, billing cost codes, and bank assignments
• Process voucher reclassifications and maintain accurate AP documentation
• Obtain required vendor documentation and approvals from internal stakeholders
• Assist with process improvement initiatives and new system implementation projects
• Provide additional support to the AP team as needed

What We're Looking For:

• 1-5 years of accounts payable experience, ideally within a law firm or professional services environment
• Bachelor's degree in Accounting, Finance, Business, or a related field preferredStrong organizational skills and exceptional attention to detail
• Ability to multitask and meet deadlines in a fast-paced environment
• Proactive, results-oriented approach with a willingness to take initiative
• Strong communication and customer service skills

Nice to Have:

• Experience with 3E Elite
• Experience with Coupa or Chrome River
• Previous experience supporting a professional services organization