Senior Accounts Payable Coordinator

Proskauer Rose LLP; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Proskauer Rose LLP in New York seeks a Senior Accounts Payable Coordinator to ensure accurate, timely processing of vendor invoices and employee reimbursements while supporting internal controls and audits. This role emphasizes compliance and efficiency in a fast-paced professional services setting.

You will manage Chrome River workflows, assist with 1099 reporting, maintain vendor data, and collaborate with attorneys and staff to resolve discrepancies and enable smooth operations.

Qualifications

• Bachelor’s degree in Accounting, Finance or related field.
• 3+ years accounts payable transactional experience in a fast-paced, professional services environment; law firm experience strongly preferred.
• Experience with Aderant or Elite (or comparable financial management system) preferred.
• Experience with Chrome River, Concur, or a comparable invoice/expense management platform preferred.
• Knowledge of Microsoft Excel (pivot tables, V-lookup, reconciliations).
• Excellent interpersonal and client service skills, with the ability to communicate effectively across all levels.

Responsibilities

• Review coding and input of vendor invoices and other payment requests for accuracy, completeness, appropriate coding and supporting documenting before processing.
• Process billable and nonbillable invoices through Chrome River in accordance with Firm policies, approval requirements and established procedures.
• Research and resolve invoice discrepancies, coding errors, and vendor inquiries in partnership with attorneys, vendors, and Firm staff.
• Assist with annual Firm 1099 reporting, including data validation, issue resolution and maintenance of supporting tax documentation.
• Prepare check and electronic payment files, including ACH and wire payments, and review payment details for accuracy before release by authorized approvers.
• Support regular and rush payment cycles, including payment confirmation, exception handling, and follow-up on rejected or returned payments.
• Maintain accurate vendor information and support vendor onboarding and change requests in accordance with established procedures.
• Provide prompt, responsive, professional service to lawyers, business services departments, vendors and other internal and external stakeholders regarding invoices, payment status, coding and accounts payable procedures.
• Assist with month end and year end close activities.
• Participate in cross-training, process documentation, system testing, and continuous improvement initiatives designed to strengthen accuracy, efficiency and service.
• Provide back-up support across the Accounts Payable department and assist with ad hoc projects, as assigned.

Skills

Accounts payable

Excel proficiency

Vendor relations

Communication skills

Attention to detail

Confidentiality

Adaptability

Education

Bachelor's degree in Accounting, Finance or related field

Tools

Aderant/Elite

Chrome River

Concur

Job description

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries, and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-redefining companies.

Proskauer is seeking a Senior Accounts Payable Coordinator in New York. Reporting to the Accounts Payable Manager, the Senior Coordinator will be responsible for the accurate, timely, and compliant processing of vendor invoices, employee expense reimbursements, and disbursements, while supporting the Firm’s internal controls, financial reporting, and audit requirements. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, deadline-driven professional services environment.

Responsibilities include, but are not limited to:

• Review coding and input of vendor invoices and other payment requests for accuracy, completeness, appropriate coding and supporting documenting before processing.
• Process billable and nonbillable invoices through Chrome River in accordance with Firm policies, approval requirements and established procedures.
• Research and resolve invoice discrepancies, coding errors, and vendor inquiries in partnership with attorneys, vendors, and Firm staff
• Assist with annual Firm 1099 reporting, including data validation, issue resolution and maintenance of supporting tax documentation.

Payment Processing

• Prepare check and electronic payment files, including ACH and wire payments, and review payment details for accuracy before release by authorized approvers.
• Support regular and rush payment cycles, including payment confirmation, exception handling, and follow-up on rejected or returned payments.
• Maintain accurate vendor information and support vendor onboarding and change requests in accordance with established procedures.

Client and Firm Service

• Provide prompt, responsive, professional service to lawyers, business services departments, vendors and other internal and external stakeholders regarding invoices, payment status, coding and accounts payable procedures.
• Assist with month end and year end close activities.
• Participate in cross-training, process documentation, system testing, and continuous improvement initiatives designed to strengthen accuracy, efficiency and service.
• Provide back-up support across the Accounts Payable department and assist with ad hoc projects, as assigned.

Internal controls, Reporting and Compliance

• Maintain confidential data, enforce internal controls, and comply with policies and procedures.
• Support accounting team in the month end close process, assist with researching reconciling items.
• Respond promptly to internal and external audit requests.

Qualifications:

• Bachelor’s degree in Accounting, Finance or related field
• 3+ years accounts payable transactional experience in a fast-paced, professional services environment; law firm experience strongly preferred.
• Experience with Aderant or Elite (or comparable financial management system) preferred
• Experience with Chrome River, Concur, or a comparable invoice/expense management platform preferred.
• Knowledge of Microsoft Excel (pivot tables, V-lookup, reconciliations)
• Excellent interpersonal and client service skills, with the ability to communicate effectively across all levels, within the Firm and with third parties
• Adaptable to new, different or changing requirements while conveying a sense of urgency
• High attention to detail sound judgement, and a commitment to confidentiality

This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $65,000 - $85,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.