Accounts Payable Specialist — Legal Services & Compliance

Brown Rudnick LLP; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Brown Rudnick LLP in New York is seeking an Accounts Payable Specialist to support the organization’s payables processes, ensuring accuracy, compliance, and timely disbursements across client-related expenses.

You will work with the accounting and billing teams to code invoices, resolve payment discrepancies, and maintain accurate records for audits while upholding firm policies and regulatory requirements.

Qualifications

• Bachelor's degree preferred in Accounting, Business Admin, or related field.
• 1-3 years of accounts payable or finance experience.
• Law firm or professional services experience is a plus.
• Strong Excel skills including pivot tables and data analysis.

Responsibilities

• Process and verify invoices for client expenses with proper coding and approvals.
• Maintain internal relationships with practice groups to handle client disbursements and payment inquiries.
• Collaborate with Billing to ensure charges are assigned correct disbursement codes.
• Assist with AP workflow to ensure timely processing and maintain accurate records for audits.
• Ensure compliance with firm policies and financial regulations.
• Support audits with required documentation, including year-end 1099 if applicable.
• Identify process improvements to enhance AP efficiency and accuracy.
• Participate in special projects and additional duties as assigned.

Skills

Accounts payable

Excel proficiency

Analytical skills

Communication skills

Team collaboration

Education

Bachelor's degree or higher in Accounting, Business Administration, or related field

Tools

Microsoft Excel

Job description

Brown Rudnick LLP in New York is seeking an Accounts Payable Specialist to support the organization’s payables processes, ensuring accuracy, compliance, and timely disbursements across client-related expenses.

You will work with the accounting and billing teams to code invoices, resolve payment discrepancies, and maintain accurate records for audits while upholding firm policies and regulatory requirements.