Senior AP Coordinator — Hybrid + Growth & Tuition Support

MassDevelopment; Harvard (MA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(a) and 457(b) retirement plans

Generous paid leave

Hybrid work options

Tuition reimbursement

Wellness programs

Job summary

MassDevelopment is seeking a Senior Accounts Payable Coordinator to oversee invoice processing, payment runs, and month-end close while maintaining accurate financial records. You will serve as a main contact for vendors and internal departments, resolve payment issues, and support the finance team with process improvements.

The role requires a bachelor’s degree in accounting/finance (or 3–5 years AP experience), proficiency with ERP systems (Great Plains preferred), and strong Excel skills.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred, or 3–5 years of relevant accounts payable experience.
• Working knowledge of purchasing and accounts payable procedures, with proficiency in ERP systems; experience with Great Plains is a plus.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong attention to detail and a high level of accuracy, including accurate data entry and word processing skills.
• Excellent written and verbal communication skills, with the ability to establish and maintain professional relationships.
• Proven ability to collaborate effectively across departments and contribute as a team player.
• Strong organizational and time-management skills, with the ability to prioritize competing responsibilities and consistently meet deadlines.

Responsibilities

• Process invoices and purchase orders to ensure accurate and timely vendor payments
• Enter accounts payable transactions into the AP system and review and verify invoices in accordance with agency policies
• Review and approve budgets for purchase orders and other approved expenses
• Process daily wire transfers and lead the weekly check run
• Generate the pre-check register and obtain Accounting Manager approval with supporting documentation
• Serve as a primary contact for vendor inquiries, reconcile statements, resolve disputes, and assist with AP aging
• Communicate with internal departments to resolve issues and ensure timely processing
• Support monthly AP close activities and related reconciliations and reporting
• Assist with audits and gathering information for year-end processes, including 1099s
• Participate in AP automation initiatives and train staff on AP processes

Skills

Attention to detail

Communication skills

Collaboration across departments

Education

Bachelor’s degree in Accounting or Finance

Tools

Great Plains

Excel

Word

Job description

MassDevelopment is seeking a Senior Accounts Payable Coordinator to oversee invoice processing, payment runs, and month-end close while maintaining accurate financial records. You will serve as a main contact for vendors and internal departments, resolve payment issues, and support the finance team with process improvements.

The role requires a bachelor’s degree in accounting/finance (or 3–5 years AP experience), proficiency with ERP systems (Great Plains preferred), and strong Excel skills.