Senior Administrative Support Specialist - Dental Hygiene

University of Oklahoma; Oklahoma City (OK); On-site; USD 38,000 - 45,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Support Specialist for its Dental Hygiene program. This pivotal role involves providing essential administrative support, managing office operations, and assisting faculty and students in a dynamic environment. The ideal candidate will have a strong foundation in office procedures, exceptional interpersonal skills, and proficiency in Microsoft Office Suite. Join a vibrant team dedicated to fostering an inclusive culture and making a significant impact in the field of dental education. If you are detail-oriented, organized, and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Health benefits

Professional development opportunities

Flexible work schedule

Paid time off

Qualifications

• 24 months of office, clerical, or administrative experience required.
• Strong knowledge of Microsoft Office Suite essential for daily tasks.

Responsibilities

• Perform administrative support duties for the College of Dentistry.
• Maintain office files, schedule appointments, and assist faculty.

Skills

Office procedures knowledge

Customer service skills

Microsoft Office Suite

Interpersonal skills

Detail-oriented

Multitasking

Verbal and written communication

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Canvas

Concur

Job description

Job Number:

Senior Administrative Support Specialist - Dental Hygiene

Job Number:

250842

Organization

Job Location

Schedule

Schedule: Full-time

Work Schedule: Monday-Friday

Work Type: Onsite

Salary Range: Targeted salary of $38,000, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

Under general supervision, performs administrative support-oriented job duties, including but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence for the College of Dentistry Dental Hygiene program.

Duties:

• Maintains office files that may be of a confidential nature.
• Serves as initial contact for visitors to the office, fields questions and directs visitors to the correct individual.
• Prepares reports, academic calendars, course schedules, and final exam schedules.
• Uploads grades and maintains gradebooks in Canvas.
• Assists faculty with navigating Canvas and course materials.
• Performs account reconciliations as needed to assist Accounting with expense tracking.
• Processes faculty travel expenses and reimbursements in Concur, processes invoices, Insight tickets, and service unit requests for the program.
• Assists with travel arrangements.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Reserves rooms and acts as a proctor for scheduled remediation exams.
• Receives incoming calls for office personnel and refers to the appropriate person.
• Records messages or responds to callers with routine information.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for preparing correspondence.
• Reviews and responds to routine correspondence for office personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the department.
• Opens, routes, and prepares incoming and outgoing mail.
• Plans and organizes meetings and programs. Schedules rooms, prepares documents, tracks attendees, orders food, records, and prepares minutes for meetings.
• Assists the student program coordinator with preparation of admissions meeting materials, communication, and set-up and tear-down of meeting equipment at events.
• Assists the student program coordinator in processing application materials during busy periods of the admissions cycle.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required education: High School Diploma or GED, AND:

• 24 months office, clerical, or administrative experience.

Skills:

• Working knowledge of office procedures.
• General office and customer service skills.
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail-oriented for accuracy of data and information.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Working Conditions

• Physical:
  • Sitting for prolonged periods.
  • Communicate and listen effectively.
  • Engage in repetitive motions.
  • Use of computer and telephone.
  • Stand, stoop, bend, and reach.
• Environmental:
  • Office work environment.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives.

Hiring contingent upon a Background Check? Yes

Special Indications: None

Job Posting

Job Posting: Apr 10, 2025

Job Description Help

Required Attachments: Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!