Senior Administrative Support Specialist - Dental Hygiene

University of Oklahoma; Oklahoma City (OK); On-site; USD 38,000 - 45,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Support Specialist to join their dynamic team in the College of Dentistry. This role involves performing essential administrative tasks such as managing office files, scheduling appointments, and supporting faculty with course materials. The ideal candidate will have a strong background in office procedures and customer service, along with proficiency in Microsoft Office Suite. This position offers a collaborative environment where you can contribute to the success of the Dental Hygiene program while enjoying a supportive workplace culture. If you thrive in a busy setting and are detail-oriented, this is the perfect opportunity for you.

Benefits

Health Benefits

Paid Time Off

Retirement Plan

Professional Development Opportunities

Qualifications

• 24 months of office, clerical, or administrative experience required.
• Strong knowledge of office procedures and customer service.

Responsibilities

• Performs administrative support duties for the College of Dentistry.
• Maintains confidential office files and prepares reports.
• Schedules appointments and manages travel arrangements.

Skills

Office Procedures Knowledge

Customer Service

Microsoft Office Suite

Interpersonal Communication

Verbal Communication

Written Communication

Attention to Detail

Organization

Multitasking

Ability to Work Under Stress

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Job Number:

Senior Administrative Support Specialist - Dental Hygiene

Job Number:

250842

Organization

Job Location

Schedule

Full-time

Work Schedule: Monday-Friday

Work Type: Onsite

Salary Range: Targeted salary of $38,000, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

Under general supervision, performs administrative support duties including but not limited to resolving routine questions, filing, scheduling, reception, inventory management, typing, report preparation, and correspondence for the College of Dentistry Dental Hygiene program.

Duties:

• Maintains confidential office files.
• Serves as the initial contact for visitors, answering questions and directing them appropriately.
• Prepares reports, academic calendars, course schedules, and final exam schedules.
• Uploads grades and maintains gradebooks in Canvas.
• Assists faculty with Canvas navigation and course materials.
• Performs account reconciliations for expense tracking.
• Processes travel expenses, reimbursements, invoices, and service requests.
• Assists with travel arrangements.
• Schedules appointments and ensures administrative details are completed.
• Reserves rooms and proctors exams.
• Handles incoming calls and provides routine information.
• Provides information on materials, resources, and services.
• Monitors and orders office supplies.
• Prepares and responds to routine correspondence.
• Prepares reports, copies, and assembles materials.
• May act as payroll coordinator.
• Manages mail processes.
• Plans and organizes meetings, including scheduling, preparing documents, tracking attendees, ordering food, and recording minutes for various committees and events.
• Assists the student program coordinator with meeting materials, communication, and event setup.
• Supports application processing during busy admissions periods.
• Performs other duties as assigned.

Job Requirements

Required education: High School Diploma or GED, AND:

• 24 months of office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures and customer service.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail, organization, and multitasking skills.
• Ability to work under stress.

Working Conditions

• Physical: Sitting, communicating, listening, repetitive motions, computer and phone use, standing, stooping, reaching.
• Environmental: Office environment.

Equal Employment Opportunity Statement: The University of Oklahoma does not discriminate based on race, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, political beliefs, veteran status, or genetic information.

Why You Belong at the University of Oklahoma: We foster an inclusive culture of respect, civility, belonging, and access, enriching our community and advancing innovation and collaboration.

Hiring contingent upon a Background Check: Yes

Special Indications: None

Job Posting

Job Posting Date:

Apr 10, 2025

Help

Required Attachments: Documents listed under the "Required Attachments" section must be uploaded during application. All required documents must be attached or your application will not be visible to the hiring department.