Admin Support Specialist, Senior

DCS Corporation; Oklahoma City (OK); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Support Specialist to provide essential support to senior management. In this role, you will handle executive duties, manage schedules, and ensure smooth office operations. Your expertise in time management and communication will be vital in maintaining high-level business relationships and ensuring effective coordination of tasks. This is a full-time position located at Tinker AFB, offering a dynamic work environment where your contributions will significantly impact organizational efficiency. If you thrive in high-pressure settings and have a passion for administrative excellence, this opportunity is for you.

Qualifications

• 7+ years of experience in executive administrative support roles.
• Proficiency in Microsoft Office applications and task management.

Responsibilities

• Provide high-level administrative support to senior management.
• Manage complex schedules and maintain high-level business relationships.

Skills

Executive Administrative Duties

Time Management

Verbal Communication

Written Communication

Organizational Skills

Problem-Solving

Interpersonal Skills

Microsoft Office Proficiency

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Task Management Tool (TMT)

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

DCS has an exciting opportunity for anAdministrative Support Specialist.

The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.

This is a full-time position located at Tinker AFB.

Essential Job Functions:

Duties include, but not limited to:

• Experience handling executive administrative duties in a high-pressure environment.

• Provides high level administrative support to 2-letter Director in the workplace, such as taking multiple calls, scheduling meetings, managing executive requests, and other office duties.

• Handles daily administrative tasks for a group of executive professionals to include creating reports and itineraries for leadership, oversees daily activities of the executive office area, and develops meeting agendas for executive briefings.

• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.

• Maintains comprehensive and accurate records.

• Performs minor accounting duties.

• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.

• Answers phone calls in a polite and professional manner.

• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.

• Manages the multiple leaderships calendar, including making appointments and prioritizing the most sensitive matters.

• Experience keeping up with complex schedules and maintaining high-level business relationships.

• Strong experience in time management and ability to meet deadlines.

• Verbal and written communication skills.

• Strong organizational skills and ability to multitask.

• Problem-solving and decision making.

• Proactive and self-direction.

• Interpersonal skills and professionalism.

• Provide executive administrative support for the ASE front office, to include schedule management, meetings logistics, general orchestration of taskers and events, etc.

• Extremely Proficient in all Microsoft applications such as Word, PowerPoint, Excel, etc.

• Travel is mandatory.
  

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School High Diploma plus 7 years of experience, an Associate degree plus 2 years or a Bachelor's degree is required.

A DoD Secret Security clearance on the First Day of employment.

Desired Skills:

Bachelor’s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed, 5 of which are in the DoD.

Experience with Task Management Tool (TMT).