*Senior Administrative Support Specialist

University of Oklahoma; Oklahoma City (OK); On-site; USD 38,000 - 44,000; Full time

Job summary

Join the University of Oklahoma as a Senior Administrative Support Specialist. This role involves providing essential administrative support, managing office files, scheduling appointments, and assisting with payroll tasks. Ideal candidates will have strong interpersonal skills and experience in an office environment. The position offers a full-time schedule and a targeted salary of up to $38,000.

Qualifications

• 24 months office, clerical, or administrative experience required.

Responsibilities

• Maintains office files and schedules appointments.
• Prepares correspondence and reports.
• Acts as payroll coordinator and manages supplies.

Skills

Knowledge of office procedures

General office and customer service skills

Excellent interpersonal skills

Ability to multitask

Ability to communicate verbally and in writing

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description - *Senior Administrative Support Specialist (251048)

*Senior Administrative Support Specialist -

Job Number:

251048

Organization

Organization

: Orthopedic Surgery

Job Location

Schedule

Schedule

: Full-time

Work Schedule : Mon-Fri 8am-5pm

Work Type : Onsite

Salary Range : Targeted salary up to $38,000

Benefits Provided : Yes

Required Attachments : Resume, Cover Letter

Job Description

Job Description - - -

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department.
• Plans and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Job Requirements - - - Required Education: High School Diploma or GED. AND:

• 24 months office, clerical, or administrative experience.

Skills:

• Knowledge of office procedures.
• General office and customer service skills.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Engage in repetitive motion.
  • Use of computer and telephone
  • Stand, stoop, bend and reach.
• Environmental:
  • Standard office environment

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check? : Yes

Special Indications : None

Job Posting

Job Posting

: May 12, 2025

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Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!