Senior Administrative Specialist - Training Operations

Commonwealth of Kentucky; Madisonville (KY); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Overtime pay

Health insurance

Life insurance

Retirement plan

Wellness incentives

Training & development

401K

Job summary

Justice & Public Safety Cabinet | Dept of Criminal Justice Training seeks an Administrative Specialist Senior for the Madisonville Field Academy in Madisonville, KY. The role provides high‑level administrative support to the Training Operations Division and client law enforcement agencies, requiring strong organization, attention to detail, and the ability to manage multiple priorities.

The successful candidate will collaborate with internal teams, clients, and agency leadership to ensure

Qualifications

• Bachelor's degree from a college or university.
• Three years of professional, administrative, or business experience.
• Additional education substitutes for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Liaises between supervisor and client agency heads, planning and managing information resources in support of the agency mission, training goals and objectives.
• Identifies issues preventing registration and provides guidance to clients.
• Enters corrected and updated documentation across multiple agency training database systems.
• Reviews, processes and verifies all documentation related to training course areas are accurate for permanent records.
• Communicates with clients to resolve issues and provides detailed information for problem resolution.
• Audits course folders for completion and discrepancies and documents such.
• Ensures documentation is compliant with agency policy.
• Interprets agency and department policies for assigned section(s) and clients.
• Performs other duties as required.

Skills

Customer service

MS Office

Attention to detail

Organizational skills

Communication

Teamwork

Data systems

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Justice & Public Safety Cabinet | Dept of Criminal Justice Training seeks an Administrative Specialist Senior for the Madisonville Field Academy in Madisonville, KY. The role provides high‑level administrative support to the Training Operations Division and client law enforcement agencies, requiring strong organization, attention to detail, and the ability to manage multiple priorities.

The successful candidate will collaborate with internal teams, clients, and agency leadership to ensure