Administrative Specialist Senior

Commonwealth of Kentucky; Middlesborough (KY); On-site; USD 37,000 - 56,000; Full time

Job summary

The Commonwealth of Kentucky's Department of Juvenile Justice seeks an Administrative Specialist Senior to provide professional support to the facility superintendent, gather data, process personnel actions, and maintain employee files. This role requires reliability, maturity, and leadership in a demanding setting.

The position includes timekeeping duties, data reporting, and back-up support to the fiscal manager, with opportunities for training and career progression.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Education can substitute for experience and vice versa per policy.

Responsibilities

• Provides professional support to the facility superintendent and management staff.
• Gathers and compiles data, reports, and correspondence for meetings.
• Prepares personnel action requests and maintains related documents and files.
• Assists with personnel issues, workers' comp/EEO/ADA/insurance/evaluations.
• Maintains timekeeping and attendance records and processes timesheets.
• Responds to inquiries and assists with training files.
• Back-up to the fiscal manager in absence.
• Attends required trainings and meetings.

Skills

Professional experience

Administrative experience

Business experience

Education

Bachelor's degree

Job description

Advertisement Closes: 10/12/2026 (11:59 PM ET)

Administrative Specialist Senior

Pay Grade: 13

Salary: $37,028.64 - $55,543.92 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Department of Juvenile Justice

Location: 100 Bowling Lane
Middlesboro, KY 40965 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of theCommonwealth. While striving to hold youth accountable for their actions, the Department creates opportunitiesfor sentenced, committed, probated, or detained youth to develop social and career skills that will equip themfor re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriateplacement possible. We aspire to be a premier team of professionals committed to providing life-changingservices resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice, please visit: https://djj.ky.gov

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected toperform all duties to the best of their ability, act in a responsible manner at all times, demonstrateleadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position thatrequires maturity, reliability, and self-discipline. Career growth and advancement are encouraged throughtraining and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due toother applicable state or federal laws, employees in this position are prohibited from using medical cannabis.If you need additional information about this prohibition, you may contact the agency point of contact foradditional information.

Responsibilities include, but are not limited to, the following:

• Provides professional support to the facility superintendent in developing, maintaining and implementingvarious complex programs and activities in a Department of Juvenile Justice (DJJ) facility.
• Provides professional support to superintendent; gathers and compiles various data, reports and othercorrespondence to executive and/or management staff for meetings and inquiries. Interprets rules, regulationsand policies to facility superintendent and staff.
• Prepares and processes all personnel action requests for the facility, such as performance evaluations,disciplinary actions, etc.; maintains related documents and employee files.
• Provides assistance with personnel issues, worker's comp/EEO/ADA/insurance/performance evaluations, etc.
• Serves as facility timekeeper; maintains all time and attendance records. Prepares and reviews alltimesheets for entry in payroll system.
• Responds to written/verbal inquiries.
• Provides assistance with facility training files.
• Serves as back-up to fiscal manager in their absence.
• Attends required trainings and meetings.

If you have questions about this advertisement, please contact Jeremey Clem at [e-mail] or 606-248-6719.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

An Equal Opportunity Employer M/F/D