Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

Commonwealth of Kentucky in Frankfort is seeking an Administrative Specialist to support Restoration of Civil Rights projects within the Department of Corrections. The role requires a bachelor's degree and at least one year of professional administrative experience. The position operates in an office setting with standard full-time hours and an initial 6-month probation.

Salary is $38,854.56 annually, with overtime eligibility. Send inquiries to Chelsea Senn at [e-mail].

Qualifications

• Bachelor's degree required
• One year of professional, administrative, or business experience
• Additional education substitutes for experience on a year-for-year basis
• Additional administrative, business, research, and/or clerical experience substitutes for the required education on a year-for-year basis
• Incumbents working in this job title primarily perform duties in an office setting
• Initial and promotional probationary period of 6 months

Responsibilities

• Process each offender coming up for discharge from the Kentucky Department of Corrections and perform background checks.
• Determine if each offender meets eligibility to register to vote and provide Notice of Restoration if eligible; enter an Offender General Comment in KOMS.
• Respond to correspondence regarding restoration of civil rights and monitor the restoration of civil rights website and offender lists.
• Enter and remove Warrant, HIP, SOCD, MRS and escape warrants into E-warrants and NCIC; disseminate fugitive information to authorities.
• Provide information to Probation and Parole staff regarding fugitives and coordinate extraditions when needed.
• Create and forward apprehension memos and file required documents during apprehensions and extraditions, 2nd party checks, and validations.

Skills

Administrative experience

Office coordination

Records management

Education

Bachelor's degree

Job description

Advertisement Closes 10/14/2026 (11:59 PM ET)

2605351

Administrative Specialist

Pay Grade 12

Salary $38,854.56 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Click here for more details on state employment.

Hiring Agency Justice & Public Safety Cabinet | Department of Corrections

275 East Main Street
Frankfort, KY 40601 USA

If you are pursuing a career in the field of Criminal Justice, we may have a career opportunity for you!
The Department of Corrections (DOC) is seeking an Administrative Specialist to provide support inimplementing and maintaining various programs within the Restoration of Civil Rights Project.

Responsibilities include, but are not limited to, the following:

• Process each offender coming up for discharge from the Kentucky Department of Corrections in CourtNetto perform a criminal records check to ensure no out of state felony convictions and to ensure they meet theeligibility criteria.
• Determine if each offender reviewed meets the guidelines to register to vote and provide each offenderbeing released from the custody of the Department of Corrections with a Notice of Restoration if eligible.Ensure an Offender General Comment is entered into KOMS (Kentucky Offender Management System) to signify thereview along with NCIC check and eligibility.
• Respond to all correspondence regarding to the restoration of civil rights and monitor the restorationof civil rights website and offender lists. Work with Information and Technology with any updates to themonthly reports along with Restoration of Civil Rights website. Process Notice of Restoration document to anydischarged offender who meets eligibility upon request.
• Entry and removal of KY parole violation (absconder), HIP (Home Incarceration Program), SOCD (SexOffender Conditional Discharge), MRS (Mandatory Reentry Supervision) and escape warrants into E-warrants andLINK/NCIC systems. Disseminate fugitive information to local, state and federal authorities. Provideinformation to partner agencies on fugitives.
• Provide info to Probation and Parole staff regarding apprehension of fugitives, arrests and returns.Serves as contact to agencies in other jurisdictions where fugitives have been apprehended. Gather judgments on offenders who have been convicted of a crime. Schedule and coordinate the extradition of an offenders returnto a KY jail or institution once the capturing state has disseminated all charges.
• Create and forward apprehension memos to the arresting district for monitoring while in escape orabsconder status. File all required documents during the processing of apprehensions and extraditions, 2ndParty Checks, and validations as federally mandated.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

One year of professional, administrative, or business experience.

Additional education will substitute for the required experience on a year-for-year basis.

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Chelsea Senn at [e-mail].

An Equal Opportunity Employer M/F/D