Senior Administrative Specialist - Remote Possibility

Commonwealth of Kentucky; Kentucky; Hybrid; USD 40,000 - 60,000; Full time

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist Senior in the Justice & Public Safety Cabinet, Department of Juvenile Justice. The role includes heavy administrative duties, payroll processing, and detailed report preparation in a state government setting.

The position requires a Bachelor's degree and at least three years of professional administrative experience, with potential for telecommuting per agency policy. Work location is Frankfort, KY with possible remote arrangements.

Qualifications

• Graduate of a college or university with a Bachelor's degree.
• Three years of professional, administrative, or business experience.

Responsibilities

• Compiles and researches complex information for reports or communications per policies and standard operations processes.
• Drafts correspondence for the Division Director for release to staff and outside agencies concerning the juveniles and Community programs.
• Maintains community files and initiates various complex actions for supervisor’s review and direction.
• Prepares complex personnel and position documents.
• Provides forms to new staff, obtains signatures and submits appropriately; maintains employee personnel files.
• Advises and reviews documents; follows up on actions and communicates with appropriate personnel.
• Maintains knowledge of personnel and payroll rules, regs and policies; disseminates info and materials as needed.
• Maintains working knowledge of departmental rules, regulations and policies.
• Researches a variety of complex situations to provide technical assistance and advice when necessary.
• Receives directives and adheres to rules concerning distribution and maintenance of materials.
• Receives, reviews and records employee time; enters hours into payroll for two pay periods per month.
• Communicates with staff about payroll and timekeeping information; serves as back-up timekeeper.
• Ensures information is managed and distributed to appropriate staff timely.
• Submits monthly Sick Leave Report; handles FML and workers comp documents.
• Enters staff training hours and reviews travel vouchers.
• Regularly updates Community Services Directory and inventory listings; maintains manuals.
• Assists supervisor with employee evaluation system documents.

Education

Bachelor's degree

Job description

Commonwealth of Kentucky is seeking an Administrative Specialist Senior in the Justice & Public Safety Cabinet, Department of Juvenile Justice. The role includes heavy administrative duties, payroll processing, and detailed report preparation in a state government setting.

The position requires a Bachelor's degree and at least three years of professional administrative experience, with potential for telecommuting per agency policy. Work location is Frankfort, KY with possible remote arrangements.