Administrative Specialist Senior

Commonwealth of Kentucky; Newport (KY); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

The Commonwealth of Kentucky seeks an Administrative Specialist Senior at the Department of Juvenile Justice in Newport, KY. This senior role delivers professional administrative support, payroll processing, and complex documentation across multiple programs, with opportunities for telecommuting where allowed.

Responsibilities include payroll handling, employee file maintenance, travel and training logistics, and compliance with department policies.

Qualifications

• Education: Graduate of a college or university with a bachelor's degree.
• Experience, Training, or Skills: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsabilités

• Provides professional administrative support to Juvenile Services District Supervisor (JSDS) and two Psychologist Licensed Program Administrators by developing, implementing and maintaining various complex activities and reports.
• Compiles, researches and develops complex information for monthly reports for the supervisors, managers and community or mental health staff.
• Implements and ensures district branches are incompliance with complex Quality assurance monitoring audits mandated by American Correctional Association.
• Maintains Quality Assurance vehicle car and service logs.
• Communicates and follows up with building maintenance issue.
• Tracks and enrolls all employees in mandatory department trainings.
• Purchases supplies and maintains complex documentation for procurement card purchases for district and two branches.
• Prepares and reviews complex personnel actions and documents.
• Provides new employee orientation to all incoming staff.
• Develops and maintains employee personnel files.
• Completes payroll for all employees accurately and in a timely manner.
• Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
• Maintains an in-depth working knowledge of department rules, regulations and policies.
• Researches a variety of complex situations in order to provide technical assistance and advice.
• Receives and implements personnel directives and provides required training and/or technical assistance to management and staff regarding process changes.
• Reviews and submits travel vouchers to Central office in a timely manner.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Answers phones and responds to emails in professional manner.
• Routes call and emails to appropriate staff.
• Completes all fire, tornado, and earthquake drills.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on the job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky). Overnight lodging and travel is required for the Handle with Care Self-Protection training and provided by the department
• Required to successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete a required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department. For additional information, please contact the program’s administrative staff.

Connaissances

Professional administrative experience

Formation

Bachelor's degree

Description du poste

Advertisement Closes

11/2/2026 (11:59 PM ET)

2605721

Administrative Specialist Senior

Pay Grade 13

Salary

$40,070.64 - $60,106.80 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

601 Washington Avenue

Suite 260

Newport, KY 41071 USA

Description

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities Include, But Are Not Limited To, The Following

• Provides professional administrative support to Juvenile Services District Supervisor (JSDS) and two Psychologist Licensed Program Administrators by developing, implementing and maintaining various complex activities and reports.
• Compiles, researches and develops complex information for monthly reports for the supervisors, managers and community or mental health staff.
• Implements and ensures district branches are incompliance with complex Quality assurance monitoring audits mandated by American Correctional Association.
• Maintains Quality Assurance vehicle car and service logs.
• Communicates and follows up with building maintenance issue.
• Tracks and enrolls all employees in mandatory department trainings.
• Purchases supplies and maintains complex documentation for procurement card purchases for district and two branches.
• Prepares and reviews complex personnel actions and documents.
• Provides new employee orientation to all incoming staff.
• Develops and maintains employee personnel files.
• Completes payroll for all employees accurately and in a timely manner.
• Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
• Maintains an in-depth working knowledge of department rules, regulations and policies.
• Researches a variety of complex situations in order to provide technical assistance and advice.
• Receives and implements personnel directives and provides required training and/or technical assistance to management and staff regarding process changes.
• Reviews and submits travel vouchers to Central office in a timely manner.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Answers phones and responds to emails in professional manner.
• Routes call and emails to appropriate staff.
• Completes all fire, tornado, and earthquake drills.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on the job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky). Overnight lodging and travel is required for the Handle with Care Self-Protection training and provided by the department
• Required to successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete a required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department. For additional information, please contact the program’s administrative staff.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Courtney Rondeau at [e-mail] or 502-764-3301.

An Equal Opportunity Employer M/F/D