Remote Senior Administrative Specialist — Payroll & Compliance

Commonwealth of Kentucky; Newport (KY); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

The Commonwealth of Kentucky seeks an Administrative Specialist Senior at the Department of Juvenile Justice in Newport, KY. This senior role delivers professional administrative support, payroll processing, and complex documentation across multiple programs, with opportunities for telecommuting where allowed.

Responsibilities include payroll handling, employee file maintenance, travel and training logistics, and compliance with department policies.

Qualifications

• Education: Graduate of a college or university with a bachelor's degree.
• Experience, Training, or Skills: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsabilités

• Provides professional administrative support to Juvenile Services District Supervisor (JSDS) and two Psychologist Licensed Program Administrators by developing, implementing and maintaining various complex activities and reports.
• Compiles, researches and develops complex information for monthly reports for the supervisors, managers and community or mental health staff.
• Implements and ensures district branches are incompliance with complex Quality assurance monitoring audits mandated by American Correctional Association.
• Maintains Quality Assurance vehicle car and service logs.
• Communicates and follows up with building maintenance issue.
• Tracks and enrolls all employees in mandatory department trainings.
• Purchases supplies and maintains complex documentation for procurement card purchases for district and two branches.
• Prepares and reviews complex personnel actions and documents.
• Provides new employee orientation to all incoming staff.
• Develops and maintains employee personnel files.
• Completes payroll for all employees accurately and in a timely manner.
• Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
• Maintains an in-depth working knowledge of department rules, regulations and policies.
• Researches a variety of complex situations in order to provide technical assistance and advice.
• Receives and implements personnel directives and provides required training and/or technical assistance to management and staff regarding process changes.
• Reviews and submits travel vouchers to Central office in a timely manner.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Assists supervisors in providing, reviewing and processing complex documents necessary for the employee evaluation system during the required timeframes.
• Completes and submits appropriate documents concerning Family Medical Leave (FML) Sick Leave Sharing (SLS) and workers comp.
• Answers phones and responds to emails in professional manner.
• Routes call and emails to appropriate staff.
• Completes all fire, tornado, and earthquake drills.
• Required to successfully complete the Department of Juvenile Justice Training Academy; which entails two weeks on the job training, four weeks (Monday – Friday) at the academy training location (Louisville, Kentucky). Overnight lodging and travel is required for the Handle with Care Self-Protection training and provided by the department
• Required to successfully complete required Oleoresin Capsicum (OC) spray exposure training. As a condition of employment, employees will be subject to either direct or indirect exposure to OC spray, based on position and job responsibilities.
• Required to complete a required physical examination and receive medical clearance prior to participating in Handle with Care Self-Protection training and certification, which provides self-protection intervention strategies for safely working within a Group Home setting. The cost of the physical examination will be billed through the employee’s health insurance; however, any applicable co-pays will be reimbursed by the department. For additional information, please contact the program’s administrative staff.

Connaissances

Professional administrative experience

Formation

Bachelor's degree

Description du poste

The Commonwealth of Kentucky seeks an Administrative Specialist Senior at the Department of Juvenile Justice in Newport, KY. This senior role delivers professional administrative support, payroll processing, and complex documentation across multiple programs, with opportunities for telecommuting where allowed.

Responsibilities include payroll handling, employee file maintenance, travel and training logistics, and compliance with department policies.