Senior Administrative Specialist – Legal Services

Commonwealth of Kentucky; Frankfort (KY); Hybrid; USD 37,000 - 50,000; Full time

Job summary

Commonwealth of Kentucky's Education & Labor Cabinet seeks an Administrative Specialist Senior in Frankfort, KY. This full-time executive-branch role supports Staff Attorneys in the Workplace Standards Legal Division, handling complex litigation processes, docket management, and confidential materials.

The position requires a bachelor’s degree and at least three years’ professional administrative experience, with strong communication, Excel and organizational skills.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• NONE

Responsibilities

• Provides professional administrative support to Staff Attorneys as it relates to the functions that affect the process of numerous and complex legal programs and projects in the development, implementation and improvement within the legal division.
• Oversees and serves as the liaison for an administrative process by collaborating with state and federal court officials and working with other government agencies and attorneys.
• Monitors incoming mail, organizes incoming mail and other various pleadings. Maintains legal files. Organizes and closes files as requested. E-files documents and logs documents into daily mail log and electronic database.
• Schedules Prehearing Conferences.
• Coordinates and maintains docket by reviewing new cases for litigation. Reviews cases for accuracy and clarity before submission works with assigned attorney on the preparation and organization of litigation files. Organizes and prepares case information supporting documentation and provide assistance to attorney(s) as needed.
• Monitors the open records request (ORR) inbox and serves as backup to the paralegal consultant on all ORR matters. This includes gathering and redacting responsive documents and preparing draft responses for attorneys.
• Orders office supplies, acts as backup to the other Administrative Specialist Senior and completes check processing when necessary. Communicates with the public, answers inquiries and makes referrals as necessary. Corresponds via phone or email as it relates to new or ongoing cases and reports information to staff attorneys as necessary.

Skills

Excellent communication

Problem solving

Analytical skills

Day-to-day computer skills

Teamwork and independence

Excel experience

Interpersonal skills

Organizational skills

Attention to detail

Meet deadlines

Adaptability to changing priorities

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Commonwealth of Kentucky's Education & Labor Cabinet seeks an Administrative Specialist Senior in Frankfort, KY. This full-time executive-branch role supports Staff Attorneys in the Workplace Standards Legal Division, handling complex litigation processes, docket management, and confidential materials.

The position requires a bachelor’s degree and at least three years’ professional administrative experience, with strong communication, Excel and organizational skills.