Senior Administrative Specialist — Operations & Reporting

Crowley; Fairbanks (AK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision insurance

Paid vacation and holidays

Parental leave and sick leave

Training and development

Well-being resources

Gym membership discounts

Job summary

Crowley in Fairbanks, Alaska, is seeking an experienced administrative professional to support the terminal with a broad range of office tasks on site. The role involves answering calls, invoicing customers, assisting with inventory tracking, daily paperwork for fuel deliveries, and cross-training for dispatch duties.

The ideal candidate will have at least five years in admin support, a valid driver's license, and familiarity with Microsoft Office. Some travel to other terminals may be required.

Qualifications

• Minimum of five (5) years of experience in an administrative support function.
• Experience with federal government contracts preferred.
• A valid driver's license is required.

Responsibilities

• Answer and direct phone calls to other office staff and terminals as needed.
• Invoice customers directly, over the phone and through email correspondence.
• Assist with inventory and asset tracking software.
• Process daily paperwork created from fuel deliveries and counter sales.
• Cross train for relief dispatch duties, print tickets, and route fuel deliveries.
• Receive and respond to routine correspondence following established procedures not requiring management review.
• Exercise independent judgment and employ basic reasoning skills.
• Assist management with daily tasks such as typing correspondence, entering data into a computer, filing.
• Analyze complex requests and determine an appropriate solution.
• Works directly with internal departments to assist with various activities related to assigned business unit.
• Review, update and maintain documents to ensure completeness, confirm accuracy of data, resolve discrepancies, ensure compliance, etc.
• Use various PC software programs to produce high-quality reports, presentations and other documents.
• Compile and interpret data to formulate reports, charts, graphs or tables.
• Assist management on various projects.
• Willing to travel to other Highway Terminals when needed.

Skills

MS Office

Excel

Outlook

Word

Inventory software

Education

High school diploma

Bachelor's degree in business/logistics

Tools

Inventory tracking software

Job description

Crowley in Fairbanks, Alaska, is seeking an experienced administrative professional to support the terminal with a broad range of office tasks on site. The role involves answering calls, invoicing customers, assisting with inventory tracking, daily paperwork for fuel deliveries, and cross-training for dispatch duties.

The ideal candidate will have at least five years in admin support, a valid driver's license, and familiarity with Microsoft Office. Some travel to other terminals may be required.