Senior Administrative Specialist - Operations & Records

Commonwealth of Kentucky; Kentucky; On-site; USD 42,000 - 44,000; Full time

Job summary

The Education & Labor Cabinet, in Kentucky, seeks a Senior Administrative Specialist to provide high-level administrative support to internal staff and leadership. This role performs complex tasks, manages records, coordinates projects, and ensures compliance with agency policies to sustain efficient center operations.

Responsibilities include coordinating vendor relations, meetings, and transportation, and serving as a point of contact for staff and external partners.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Coordinate and oversee administrative operations for the McDowell Center, including vendor relations, purchasing, payments, ProCard transactions, expenditure tracking, and fiscal documentation.
• Establish, organize, and maintain program records, procedures, and policies for staff and individuals seeking services.
• Provide high-level administrative and operational support to Administrative Supervisors by coordinating assigned projects, preparing and maintaining documentation, managing schedules and communications.

Education

Bachelor's degree

Job description

The Education & Labor Cabinet, in Kentucky, seeks a Senior Administrative Specialist to provide high-level administrative support to internal staff and leadership. This role performs complex tasks, manages records, coordinates projects, and ensures compliance with agency policies to sustain efficient center operations.

Responsibilities include coordinating vendor relations, meetings, and transportation, and serving as a point of contact for staff and external partners.