Senior Administrative Specialist – Grants & Budgets

Clear Creek County; Idaho Springs (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Retirement benefits

Medical coverage

Dental coverage

Vision coverage

Wellness programs

Life & disability insurance

FSA / HSA

Paid time off

Job summary

Clear Creek County is seeking an administrative professional to perform a variety of complex and sensitive tasks under the Human Services Director. You will interface with officials, employees, vendors, and the public, assisting with budget, audits, grants, and department operations.

Responsibilities include preparing reports, maintaining filing systems, coordinating events, and supporting staff in classes and travel arrangements.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Google, Excel, and state administered systems.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Problem-solving skills.

Responsibilities

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department.
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor.
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery.
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records.
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
• For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
• Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely
• Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
• Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
• Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.
• Coordinate special events, gift, and recognition programs for employees and non-profits
• Coordinate the fleet maintenance for their respective department
• Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
• Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
• Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors

Skills

Organizational skills

Communication

Google Apps

Excel

Teamwork

Attention to detail

Problem solving

Education

Degree in business administration / office management

Job description

Clear Creek County is seeking an administrative professional to perform a variety of complex and sensitive tasks under the Human Services Director. You will interface with officials, employees, vendors, and the public, assisting with budget, audits, grants, and department operations.

Responsibilities include preparing reports, maintaining filing systems, coordinating events, and supporting staff in classes and travel arrangements.