Executive Admin Specialist – Public Records & Grants

Clear Creek County Colorado; Idaho Springs (CO); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Retirement benefits

Medical coverage

Dental coverage

Vision coverage

Paid time off

Holidays

Employee Assistance Program (EAP)

Telehealth services

Voluntary supplemental benefit

Job summary

Clear Creek County Colorado is seeking an experienced administrative professional to support the Human Services Department under the Director. You will handle complex, confidential duties, interface with officials, prepare reports, and assist in budget, grants, and audit tasks.

The role requires strong organizational and communication skills, proficiency with Google/Excel, and the ability to work independently or as part of a team within a public sector environment in Colorado.

Qualifications

• Associate's or Bachelor's Degree in business administration, office management, or related field.
• Prior experience in office administration, executive assistance, or related roles is highly valued.

Responsibilities

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department.
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor.
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery.
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records.
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
• For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
• Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely.
• Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
• Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
• Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.
• Coordinate special events, gift, and recognition programs for employees and non-profits
• Coordinate the fleet maintenance for their respective department
• Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
• Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
• Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors

Skills

Organizational skills

Time management

Communication

Independent work

Attention to detail

Problem-solving

Education

Associate's or Bachelor's Degree in business administration

Tools

Google

Excel

State administered systems

Job description

Clear Creek County Colorado is seeking an experienced administrative professional to support the Human Services Department under the Director. You will handle complex, confidential duties, interface with officials, prepare reports, and assist in budget, grants, and audit tasks.

The role requires strong organizational and communication skills, proficiency with Google/Excel, and the ability to work independently or as part of a team within a public sector environment in Colorado.