Senior Administrative Specialist for Leadership Support

Riva Solutions Inc; Atlantic City (NJ); On-site; USD 34,000 - 41,000; Full time

Job summary

RIVA Solutions Inc is seeking an experienced Administrative Support Specialist III to provide direct administrative support to FAA leadership at the William J. Hughes Technical Center.

This senior role handles an executive calendar, calls, correspondence, and recurring Excel/PowerPoint reports, requiring independent judgment in non-routine situations and adherence to federal procedures. Ideal candidates bring a bachelor’s or equivalent experience, proficiency with Excel and PowerPoint, and a

Qualifications

• Administrative support experience in a business, corporate, or government office environment.
• Proficiency in Microsoft Excel for trackers and recurring reports.
• Proficiency in Microsoft PowerPoint for leadership briefings.
• Proficiency in Word and Outlook.
• Experience managing an executive calendar.
• Experience answering, screening, routing office lines.
• Strong written and verbal communication; able to manage competing priorities.

Responsibilities

• Maintain the supervisor's calendar and coordinate meeting logistics.
• Answer and route incoming calls; take accurate messages.
• Draft, proofread, and distribute correspondence; review publications and directives.
• Prepare materials for meetings and take notes/minutes.
• Build and maintain reports and trackers in Excel (time/leave/travel inventories).
• Develop and edit PowerPoint presentations for leadership briefs.
• Submit procurement requests and track travel authorizations in federal systems.
• Maintain accurate, confidential office files per FAA records policy.
• Suggest improvements to office procedures.

Skills

Excel proficiency

PowerPoint proficiency

Word & Outlook

Calendar management

Communication skills

Attention to detail

Independent work

Education

Bachelor's degree in business

Associate degree + 3 years experience

HS diploma + 6 years experience

Tools

Microsoft Office Suite

Job description

RIVA Solutions Inc is seeking an experienced Administrative Support Specialist III to provide direct administrative support to FAA leadership at the William J. Hughes Technical Center.

This senior role handles an executive calendar, calls, correspondence, and recurring Excel/PowerPoint reports, requiring independent judgment in non-routine situations and adherence to federal procedures. Ideal candidates bring a bachelor’s or equivalent experience, proficiency with Excel and PowerPoint, and a