Senior Administrative Support Specialist for Leadership

RIVA Solutions, Inc.; Egg Harbor Township (NJ); On-site; USD 72,208,000 - 86,793,000; Full time

Job summary

RIVA Solutions, Inc. seeks an experienced Administrative Support Specialist III to provide direct support to FAA leadership and program staff at the William J. Hughes Technical Center. This senior role manages calendars, communications, reports, and office operations with minimal direction.

You will prepare materials for meetings, create Excel trackers and PowerPoint briefings, and ensure records compliance. Strong communication and independent judgment are essential in this federal context.

Qualifications

• Administrative support in a business, corporate, or government setting.
• Proficient in Excel with trackers, formulas, and data summaries.
• Proficient in PowerPoint for leadership briefing decks.
• Proficient in Word and Outlook; calendar management experience.

Responsibilities

• Maintain executive calendar, schedule meetings, and resolve conflicts.
• Answer, screen, and route incoming calls; take accurate messages.
• Draft, proofread, and distribute correspondence; manage records.
• Prepare materials for meetings and take notes/minutes.
• Create recurring reports in Excel and PowerPoint; track attendance.
• Develop and edit presentations for leadership and program briefings.
• Process procurement requests and travel authorizations in federal systems.
• Maintain records with confidentiality and compliance; improve procedures.
• Identify and recommend procedural improvements.

Skills

Excel

PowerPoint

Word

Outlook

Calendar management

Phone screening & routing

Communication

Attention to detail

Prioritization

Education

Bachelor's degree in business or related field

Associate degree + 3 years relevant exp

High School Diploma or GED + 6 years relevant exp

Tools

PRISM

CASTLE

CRU-X

eLMS

AI tools

Job description

RIVA Solutions, Inc. seeks an experienced Administrative Support Specialist III to provide direct support to FAA leadership and program staff at the William J. Hughes Technical Center. This senior role manages calendars, communications, reports, and office operations with minimal direction.

You will prepare materials for meetings, create Excel trackers and PowerPoint briefings, and ensure records compliance. Strong communication and independent judgment are essential in this federal context.