Senior Administrative Support for Federal Leadership

RIVA Solutions, Inc.; Atlantic City (NJ); On-site; USD 34,000 - 41,000; Full time

Job summary

RIVA Solutions, Inc. is seeking an experienced Administrative Support Specialist III to provide direct administrative support to FAA leadership and program staff at the William J. Hughes Technical Center in New Jersey.

This senior-level role manages an executive calendar, handles calls and correspondence, builds reports in Excel and PowerPoint, and maintains records with minimal direction to ensure operations run smoothly on site.

Qualifications

• Proficient in Microsoft Excel; build and maintain trackers and recurring reports.
• Proficient in Microsoft PowerPoint; create and update briefing decks for leadership.
• Proficiency in Microsoft Word and Outlook.
• Hands-on experience managing an executive or supervisor calendar.
• Experience answering, screening, and routing office lines.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Maintain supervisor's calendar, schedule appointments, resolve conflicts, coordinate meetings.
• Answer, screen, and route incoming calls; take messages and respond to routine inquiries.
• Draft, proofread, log, and distribute correspondence; review and distribute publications and directives.
• Prepare materials for meetings; take notes and prepare minutes.
• Build and maintain reports and trackers in Excel (time, attendance, leave, logs, training, inventory).
• Develop and edit PowerPoint presentations for leadership.
• Prepare procurement requests and track travel authorizations in federal systems.
• Maintain office files with accuracy and confidentiality per FAA records management.
• Identify and recommend improvements to office procedures.

Skills

Excel

PowerPoint

Word

Outlook

Calendar management

Communication

Education

Bachelor's degree

Associate degree + 3 years experience

High School diploma + 6 years experience

Tools

PRISM

CASTLE

CRU-X

eLMS

Job description

RIVA Solutions, Inc. is seeking an experienced Administrative Support Specialist III to provide direct administrative support to FAA leadership and program staff at the William J. Hughes Technical Center in New Jersey.

This senior-level role manages an executive calendar, handles calls and correspondence, builds reports in Excel and PowerPoint, and maintains records with minimal direction to ensure operations run smoothly on site.