Senior Administrative Specialist for Federal Programs

Aleut Federal; Germantown (MD); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short‑ and Long‑Term Disability

Life insurance

401k and match

Job summary

Aleut Federal in Germantown, MD is seeking an administrative professional to support the Director of the Facilities, Operations, and Projects division with multitask coordination and high-level time management. You will also assist the Research division and FES Associate Director on an as-needed basis.

The role requires proficiency in Microsoft Office and familiarity with DOE information systems, with responsibilities spanning scheduling, correspondence, travel, and record-keeping.

Qualifications

• High school diploma or GED required; associate's degree preferred.
• 2-3 years of admin support experience; strong MS Office skills.

Responsibilities

• Provide administrative support to the Director, Facilities, Operations, and Projects division.
• Manage calendars, scheduling, and coordination with senior management and international partners.
• Process travel authorizations and vouchers using Concur; manage ATAAPS time/leave entries.
• Prepare correspondence and route documents in SMART; coordinate Zoom/Teams meetings.
• Maintain SC/DOE records and navigate SharePoint portals; handle mail and reception duties.

Skills

Strategic thinking

Executive communication

Team collaboration

Organizational leadership

Adaptability

Proactivity

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

FTMS

SMART

ATAAPS

Job description

Aleut Federal in Germantown, MD is seeking an administrative professional to support the Director of the Facilities, Operations, and Projects division with multitask coordination and high-level time management. You will also assist the Research division and FES Associate Director on an as-needed basis.

The role requires proficiency in Microsoft Office and familiarity with DOE information systems, with responsibilities spanning scheduling, correspondence, travel, and record-keeping.