Executive Administrative Specialist for DOE Leadership

Aleut Federal; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal is seeking a highly organized Senior Contract Specialist to support the DOE Office of Science in Washington, DC. The role emphasizes governance, records management, travel support, correspondence routing, and executive office coordination for two SES members.

The ideal candidate brings strong communication, document control, scheduling, and multitasking abilities, with experience in federal office management and a results-driven mindset.

Qualifications

• Polished verbal and written communication skills.
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook).
• Ability to prioritize, multitask, and meet deadlines.
• Knowledge of record management best practices and procedures.
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

Responsibilities

• Implement administrative policies.
• Receive visitors and process paperwork for foreign visitors.
• Answer telephones and take messages.
• Manage schedule for two SES members (DD and ADD) including in-person and video meetings.
• De-conflict meetings and coordinate with other offices.
• Provide Travel Support using AdTrav and Concur, including arrangements and vouchers.
• Coordinate, distribute, scan, and file completed correspondence.
• Draft and route correspondence as requested.
• Prepare read-ahead materials for the DD and ADD.
• Provide SC-4 read-ahead to meeting attendees.
• Serve as Records Manager for SC-4 per DOE policies.
• Create weekly correspondence status reports for the ADD.
• Assist with Time & Attendance for SC-4 staff.
• Issue delegation memos for the AD.
• Create and maintain distribution email lists for SC-4.
• Organize access to SC-4 shared file system and ensure current files.
• Procure office supplies; coordinate office moves, movers, IT, badging, etc.
• Knowledge of Microsoft Office and DOE legacy systems.

Skills

Strategic Thinking

Executive Interpersonal

Enterprise Collaboration

Organizational Leadership

Adaptive Agility

Results-driven

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

DOE legacy systems

Job description

Aleut Federal is seeking a highly organized Senior Contract Specialist to support the DOE Office of Science in Washington, DC. The role emphasizes governance, records management, travel support, correspondence routing, and executive office coordination for two SES members.

The ideal candidate brings strong communication, document control, scheduling, and multitasking abilities, with experience in federal office management and a results-driven mindset.