Executive Admin Specialist for DOE Office

Aleut Federal; Germantown (MD); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal is seeking an Administrative Specialist to provide support for the U.S. Department of Energy, Office of Science, Office of Project Assessment.

You will implement policies, greet visitors, handle calls, and aid in meeting coordination as part of a dedicated team. Qualified candidates will have 3–5 years in administrative roles, strong MS Office skills, and experience with travel coordination and document control.

Qualifications

• High school diploma or GED required.
• Advanced education in Business Administration, Human Resources, or a related field is preferred.
• 3–5 years of administrative support experience, preferably supporting executive leadership teams.

Responsibilities

• Implement administrative policies and procedures.
• Receive visitors and answer telephones; take messages.
• Schedule and support meetings/video conferencing.
• Maintain the Office of Project Assessment Director's calendar and appointments.
• Provide travel support using AdTrav and Concur; arrange travel and prepare authorizations.
• Coordinate, distribute, and file copies of correspondence; draft and route as needed.

Skills

MS Office proficiency

Calendar management

Travel coordination

Executive support

Communication skills

Multitasking

Education

High school diploma or GED

Advanced education in Business Administration/HR

Tools

Microsoft Office Suite

Concur

AdTrav

Job description

Aleut Federal is seeking an Administrative Specialist to provide support for the U.S. Department of Energy, Office of Science, Office of Project Assessment.

You will implement policies, greet visitors, handle calls, and aid in meeting coordination as part of a dedicated team. Qualified candidates will have 3–5 years in administrative roles, strong MS Office skills, and experience with travel coordination and document control.