HR Coordinator (4905-27)

Hamilton County, Ohio; Cincinnati (OH); On-site; USD 29,000 - 32,000; Full time

Job summary

Hamilton County is seeking an HR Coordinator to organize and support Human Resources functions, including fiscal, purchasing and administrative processes. You will handle accounts payable, invoicing, purchasing documentation, and contract tracking to ensure timely processing and compliance.

You will support HR programs, records, onboarding, IT coordination, and office operations to keep services efficient and staff informed.

Qualifications

• High School Diploma or GED required.
• Knowledge of accounting principles and budgetary process helpful.
• An equivalent combination of training and experience may be substituted for the above qualifications.

Responsibilities

• Support HR fiscal, purchasing, and contract processes including accounts payable, purchase orders, and reconciliations.
• Provide administrative support for HR programs, records maintenance, and documentation.
• Assist with onboarding/offboarding, IT coordination, and Records retention activities.
• Provide county admin support and assist with meetings, travel, and scheduling.

Education

High School Diploma or GED

Knowledge of accounting principles

Budgetary process understanding

Job description

Your Benefits of Working for Hamilton County!

• Starting Pay: $21.64 hourly
• Generous Paid Time Off: 11 Paid Holidays, three weeks of vacation in the first year, immediately accruing paid sick time, and paid parental leave.
• Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option.
• Highly Competitive and Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!

We serve the residents of Hamilton County in more ways than you may realize!

As the HR Coordinator at Hamilton County, you will play an important role in keeping Human Resources organized, responsive, and moving forward. You will support key fiscal, purchasing, and administrative processes while helping staff stay informed and prepared to meet important deadlines. Through proactive follow-up, thoughtful problem-solving, and attention to detail, you will help address routine needs before they become larger concerns. Your work will contribute to the effective delivery of HR services and support the department’s ability to serve employees and the organization.

Summary of Job Duties:

• Human Resources Fiscal, Purchasing, and Contract Support - Processes accounts payable and related fiscal transactions for County Human Resources (i.e., invoices, purchase orders, blanket purchase orders, encumbrances, department credit card transactions and reconciliations, interfund transfers, revenue receipts, reimbursements, and vendor documentation); reviews transactions and supporting documentation for accuracy, appropriate coding, required approvals, available funding, and compliance with established procedures; assists with monitoring departmental expenses and account activity, updates tracking tools, prepares routine expenditure information, and promptly notifies management of discrepancies, unusual activity, or potential funding concerns; monitors payment schedules, outstanding transactions, and required documentation and initiates follow-up to support timely processing; supports purchasing activities after leadership has obtained required quotes by assembling and submitting documentation, monitoring approval and processing status, following up with appropriate parties, and keeping staff informed of progress or delays; maintains a current list of assigned HR service contracts and tracks expiration and renewal dates, required documentation, and applicable review timelines; provides advance reminders to management and follows up on outstanding actions to help ensure needed services remain in place; researches discrepancies, resolves routine fiscal and purchasing issues within established procedures, and refers exceptions or matters requiring approval to management; maintains accurate fiscal records and responds to routine fiscal reporting, audit, and documentation requests.

Human Resources Program and Process Support - Provides administrative and process support for assigned HR programs, projects, and recurring activities, including but not limited to: charitable giving campaigns, ethics disclosure administration, essential employee records, unemployment compensation administration, leave donation, employment verifications, labor law poster administration, and other assigned HR initiatives. Establishes and maintains schedules, tracking tools, confidential files, documentation, and required records; gathers and organizes information, prepares routine correspondence and materials, routes documents for review and approval, communicates requirements and deadlines, and follows up with responsible staff. Supports departmental records retention and destruction activities by organizing records, monitoring applicable retention schedules, and coordinating approved disposition in accordance with established procedures. Monitors outstanding actions and recurring requirements, identifies missing information, approaching deadlines, or process concerns, and initiates appropriate follow-up to support timely completion. Resolves routine matters within established procedures and refers non-routine or sensitive matters to management or the appropriate HR staff member.

Human Resources Office and Operational Support - Provides day-to-day office and administrative support for County Human Resources. Serves as an administrative liaison with County IT, Facilities, and other internal service departments for technology, equipment, facility, and service requests and follows requests through completion. Purchases office supplies and assists with equipment needs, inventory, and other office activities within established guidelines. Supports employee onboarding and offboarding activities, including coordination of equipment, system access, workspace, and related administrative needs. Maintains assigned departmental SharePoint and public website content using approved information, monitors content for needed updates or expiration, and follows up with managers or content owners. Assists with meetings, events, travel, conference registrations, professional memberships, calendars, shared administrative resources, procedures, and records. Identifies routine office needs or service issues, takes appropriate action within established procedures, and refers matters requiring direction or approval to management.

• County Administration Administrative and Reception Support - Provides approximately four hours per week of routine administrative and reception support for assigned County Administration offices; greets and directs visitors; answers, screens, and routes telephone calls and general inquiries; receives and distributes mail and deliveries; assists with scheduling, meeting preparation, copying, scanning, filing, data entry, routine correspondence, records organization, and supply requests; maintains confidentiality and refers non-routine or sensitive matters to the appropriate staff member.
• Performs other duties as assigned in support of departmental operations.
• Demonstrates regular and predictable attendance.

Minimum Qualifications:

• High School Diploma or GED
• Knowledge of accounting principles and budgetary process helpful
• An equivalent combination of training and experience may be substituted for the above qualifications

Hazardous Working Conditions:

• This position is performed in an office setting with minimal physical hazards. Ergonomic safety practices are recommended due to prolonged screen time and occasional lifting of office supplies. The role may involve periods of mental focus and stress due to workload demands. Compliance with standard safety procedures is expected.

Work Location and Hours:

• 40 Hour Work Week

Deadline to Apply:

Be part of our Team! We are committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation or any other characteristic protected by law. We are a second-chance employer and a recovery friendly workplace.