Municipal Admin & Records Coordinator

Gfoat; Town of Texas (WI); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The City of Hamilton is seeking a highly organized Municipal Administrative Coordinator to provide administrative, financial, and operational support across City functions, including Municipal Court, accounts payable, airport administration, records management, and general City administration.

The successful candidate will manage multiple priorities with sound judgment, maintain confidential records, process invoices, assist with agendas and minutes, and communicate professionally with

Qualifications

• High school diploma or equivalent.
• Two years of progressively responsible administrative, financial, court, records-management, or customer-service experience.
• Proficiency in Microsoft Office and the ability to learn municipal software.
• Ability to accurately process financial transactions and maintain detailed records.
• Ability to work independently, prioritize competing assignments, meet deadlines, and maintain confidentiality.

Responsibilities

• Provides administrative and operational support to the City Manager and other City departments.
• Prepares correspondence, reports, and meeting materials.
• Assists with Municipal Court operations and related filings.
• Processes invoices and maintains vendor records in accordance with policies.
• Maintains records, supports airport administration, and assists with special projects.
• Supports city clerk functions, agendas, minutes, and elections as assigned.
• Receives inquiries and maintains confidentiality of sensitive records.

Skills

Administrative skills

Customer-service

Microsoft Office

Attention to detail

Verbal and written communication

Education

High school diploma or equivalent

Associate degree or higher (preferred)

Tools

Microsoft Office

Job description

The City of Hamilton is seeking a highly organized Municipal Administrative Coordinator to provide administrative, financial, and operational support across City functions, including Municipal Court, accounts payable, airport administration, records management, and general City administration.

The successful candidate will manage multiple priorities with sound judgment, maintain confidential records, process invoices, assist with agendas and minutes, and communicate professionally with