Senior Administrative Specialist – CTL Operations

Maricopa Community College district; Avondale (AZ); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Tuition Reimbursement for employees

Flexible Work Schedules

Professional Development Funding

State-of-the-art facilities

Job summary

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior for the Center for Teaching and Learning (CTL). This role provides helpful, professional customer service and supports day-to-day operations to keep programs running smoothly.

To best serve students and staff, the position is fully in-person. You will coordinate events, manage calendars, prepare reports, and assist with budget and purchasing tasks while serving as a first contact for CTL stakeholders.

Qualifications

• Associate degree and two years of full-time equivalent administrative office support or related experience.
• Equivalent combination of education and/or experience may be considered.
• Three years of experience in an advanced administrative support position preferred.
• Experience coordinating workshops, events, meetings, or programs including scheduling and logistics.
• Experience monitoring budgets, expenses, requisitions, and purchases in a financial management system.

Responsibilities

• Coordinate CTL events, meetings, and day-to-day office operations, including front desk tasks and room reservations.
• Research and compile data for CTL programs, prepare reports, and maintain records.
• Monitor CTL budgets, expenditures, invoices, and procure office supplies and resources.
• Serve as a first point of contact for CTL staff and partners, providing professional information and referrals.
• Prepare and format correspondence and materials; support CTL projects and initiatives.

Education

Associate's degree

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior for the Center for Teaching and Learning (CTL). This role provides helpful, professional customer service and supports day-to-day operations to keep programs running smoothly.

To best serve students and staff, the position is fully in-person. You will coordinate events, manage calendars, prepare reports, and assist with budget and purchasing tasks while serving as a first contact for CTL stakeholders.