Administrative Specialist Senior

Maricopa Community College district; Avondale (AZ); In loco; USD 40.000 - 53.000; Tempo pieno

Vantaggi offerti da questo lavoro

Tuition Reimbursement for employees

Flexible Work Schedules

Professional Development Funding

State-of-the-art facilities

Descrizione del lavoro

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior for the Center for Teaching and Learning (CTL). This role provides helpful, professional customer service and supports day-to-day operations to keep programs running smoothly.

To best serve students and staff, the position is fully in-person. You will coordinate events, manage calendars, prepare reports, and assist with budget and purchasing tasks while serving as a first contact for CTL stakeholders.

Competenze

• Associate degree and two years of full-time equivalent administrative office support or related experience.
• Equivalent combination of education and/or experience may be considered.
• Three years of experience in an advanced administrative support position preferred.
• Experience coordinating workshops, events, meetings, or programs including scheduling and logistics.
• Experience monitoring budgets, expenses, requisitions, and purchases in a financial management system.

Mansioni

• Coordinate CTL events, meetings, and day-to-day office operations, including front desk tasks and room reservations.
• Research and compile data for CTL programs, prepare reports, and maintain records.
• Monitor CTL budgets, expenditures, invoices, and procure office supplies and resources.
• Serve as a first point of contact for CTL staff and partners, providing professional information and referrals.
• Prepare and format correspondence and materials; support CTL projects and initiatives.

Formazione

Associate's degree

Strumenti

Microsoft Office

Google Workspace

Zoom

Descrizione del lavoro

Administrative Specialist Senior

Job ID: 323350

Location: Estrella Mountain Comm College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$19.46 - $25.29/hourly, DOE

Grade

110

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 7am-6pm

Schedule is based on the operational needs of the department and EMCC

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

Estrella Mountain Community College (EMCC) has been making high-quality, affordable education accessible in The West Valley since 1992. As a member of the Maricopa Community Colleges (MCCCD), one of the largest and oldest community college districts in the United States, EMCC has driven personal and professional growth to help students achieve their goals. With smaller class sizes; lower costs; in-person, online, and hybrid learning options; and support focused on the unique educational and personal needs of our students, EMCC has been able to provide the associate degrees and professional certificates needed to help students and the community thrive. Located in one of the fastest-growing regions of the county, EMCC enrolls approximately 15,000 students annually and is planned to be a large comprehensive learning college of more than 40,000 students.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage


• Paid Time Off: Vacation, Sick Leave, and Personal Time


• 20 Paid Observed Holidays


• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage


• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions


• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)


• Tuition Reimbursement for employees and dependents


• Annual Professional Development Funding


• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars


• Monthly Health & Wellness Calendar and Newsletter


• Virta Diabetes Reversal Program and Support Groups


• Employee Assistance Program (EAP)


• Sight-On-Site Eye Care Services


• Pre-Retirement Planning Events


• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior for the Center for Teaching and Learning (CTL). This position plays an important role in keeping our programs and day-to-day operations running smoothly. As a first point of contact for the CTL, this person provides helpful, professional customer service and understands our work well enough to answer questions, solve problems, and connect people with the right resources.

To best serve the students, department, and college, this position is fully in-person.

Essential Functions

30% - Coordinates and prioritizes administrative support for CTL events, meetings, and day-to-day office operations, including front desk operations. Coordinates room reservations, schedules, registrations, calendar invitations, signage, promotion, catering, meeting materials, session evaluations, attendance tracking, and other event logistics. Independently identifies and resolves routine operational issues.

25% - Researches, gathers, compiles, and reviews data and information in support of CTL programs, projects, assessment, and decision-making. Maintains program records, participation data, evaluation results, files, and other documentation according to established procedures. Prepares reports and summaries of relevant information as needed.

20% - Monitors and tracks CTL budgets, funding, expenditures, invoices, and expense reports and assists with budget planning and preparation. Reviews financial transactions for accuracy and compliance with established procedures. Coordinates purchasing, monitors inventory, works with vendors, and procures office supplies, program materials, food, and other resources needed for CTL operations.

15% - Serves as a first point of contact for the CTL and provides professional customer service to faculty, staff, students, community members, vendors, and other partners. Responds to inquiries and requests, resolves issues within the scope of the position, and refers individuals to the appropriate resource when needed. Provides accurate information about CTL programs, events, services, policies, and procedures.

10% - Prepares and formats correspondence, presentations, documents, and other communication materials. Provides administrative support for CTL projects and special initiatives and coordinates activities with internal and external partners as needed. Performs other duties as assigned consistent with the level of the position.

Minimum Qualifications

Associate's degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of education and/or experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Three (3) years of experience in an advanced administrative support position in a college, university, or similarly complex professional environment, including independently coordinating multiple priorities and deadlines.


2. One (1) year of experience coordinating workshops, events, meetings, or programs, including scheduling, registrations, calendars, communications, materials, and other event logistics.


3. Experience monitoring budgets, expenses, requisitions, and purchases in a financial management system such as FMS.


4. Experience using technology such as Microsoft Office, Google Workspace, Zoom, and similar tools to support operations, communicate with stakeholders, create files, and track information.


5. Experience gathering, organizing, maintaining, and reviewing data and records and preparing reports or summaries to support program operations and decision-making.


6. Experience providing high-quality customer service for a variety of stakeholders such as college employees, students, and community partners, problem-solving independently and determining when to bring in other people or resources.


7. One year of full-time, relevant MCCCD experience within the previous two years.

Special Working Conditions

• Travel to campus during interview/selection process will be at candidate's own expense.


• May view a computer for a prolonged period of time.


• Occasional evening or weekend hours may be required for special events.

Posting Close Date

Open until filled

Estimated Next review on October 19, 2026

Must apply by 11:59 P.M. on October 18, 2026, to be considered

If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.