Senior Administrative Specialist – Confidential Ops

Infotree Global Solutions; Richland (WA); In loco; USD 30.000 - 39.000; Tempo pieno

Descrizione del lavoro

Infotree Global Solutions is seeking an Administrative Assistant III for a 9-month assignment in Richland, WA. The role requires performing advanced, confidential administrative duties and supporting management with scheduling, records, and communications.

Responsibilities include onboarding staff, preparing reports and presentations, managing inquiries, coordinating travel and office needs, and maintaining office systems.

Competenze

• Requires high school diploma or GED with at least five years of progressive administrative experience.
• Experience leading and making independent decisions.
• Proficient with Microsoft Office and energy management tools.

Mansioni

• Maintain documents and records per recordkeeping requirements.
• Prepare travel Authorization forms and coordinate travel.
• Oversee onboarding and personnel paperwork.
• Prepare reports, correspondence and presentations for senior management.
• Answer phones, direct inquiries, and serve as first point of contact.
• Manage department mail, faxes, and sensitive items.
• Maintain office supplies and coordinate facility/equipment needs.
• Coordinate annual funding of contracts and other financial tasks.
• Reconcile monthly billing and manage training registrations.

Conoscenze

Confidential information handling

Organizational skills

Time management

Detail oriented

Problem solving

Communication skills

Initiative

Independence

Interpersonal skills

Team player

Formazione

High school diploma or GED

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Descrizione del lavoro

Infotree Global Solutions is seeking an Administrative Assistant III for a 9-month assignment in Richland, WA. The role requires performing advanced, confidential administrative duties and supporting management with scheduling, records, and communications.

Responsibilities include onboarding staff, preparing reports and presentations, managing inquiries, coordinating travel and office needs, and maintaining office systems.