Senior Administrative Assistant for NGRI Program

Washington State Department of Social and Health Services; Grand Mound (IA); On-site; USD 42,000 - 58,000; Full time

Job summary

Washington State Department of Social and Health Services Maple Lane Campus in Centralia, WA seeks an Administrative Assistant 3 to provide high-level administrative and operational support to the NGRI Program Director, including scheduling meetings, interviews, site visits, and handling confidential materials.

The role involves coordinating calendars, supporting recruitment activities, tracking deadlines, and maintaining program systems while upholding DSHS standards and confidentiality.

Qualifications

• High School Diploma or equivalent required.
• 3 years of progressively responsible experience in an office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting.
• Formal education will substitute year for year of work experience.

Responsibilities

• Provide administrative and project support to the NGRI Program Director, including preparing correspondence, reports, presentations, spreadsheets, proposals, and other official documents.
• Manage calendars, appointments, meetings, and related logistics, ensuring the Program Director is prepared with the necessary information and materials.
• Track assignments, projects, deadlines, and deliverables to ensure timely completion and follow-through.
• Coordinate administrative projects, establish priorities, manage workflows, and communicate assignments across BHTC staff.
• Monitor project progress, identify issues or delays, and provide status updates to the Program Director.
• Collaborate with staff and stakeholders to support effective office operations and advance BHTC program objectives.
• Maintain professional relationships and communicate effectively with diverse partners including counties, private organizations, criminal justice agencies, courts, and program participants.

Skills

Administrative support

Calendar management

Stakeholder communication

Education

High School Diploma or equivalent

Job description

Washington State Department of Social and Health Services Maple Lane Campus in Centralia, WA seeks an Administrative Assistant 3 to provide high-level administrative and operational support to the NGRI Program Director, including scheduling meetings, interviews, site visits, and handling confidential materials.

The role involves coordinating calendars, supporting recruitment activities, tracking deadlines, and maintaining program systems while upholding DSHS standards and confidentiality.