Hybrid Senior Administrative & Projects Lead

Johns Hopkins University; Baltimore (MD); Hybrid; USD 30,000 - 52,000; Full time

Job summary

You will handle complex office operations, prepare materials, and oversee office services, with a schedule Monday–Friday, hybrid on-site at the School of Medicine campus. This role targets around $60k annually with an hourly range reflecting full-time duties.

Qualifications

• High school diploma or GED.
• Four years of related experience.
• Additional education may substitute for required experience per JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to senior leaders.
• Manage calendars, meetings, and logistics for executives.
• Support department budget administration: monitor expenses, reconciliations and projections.
• Coordinate purchasing processes and bill reconciliation.
• Prepare materials for meetings and record minutes; follow up on action items.
• Coordinate general office services including payroll, purchasing, records control, moves, repairs.
• May liaise with facilities and service providers as needed.
• Identify and resolve administrative issues and improve operating procedures.
• Develop and produce reports; assist with presentations.
• Plan events and workshops, coordinating setup and logistics.
• Supervise student or temporary staff as needed.

Skills

MS Office

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral/Written Communications

Organizational Skills

Project Management

Report Writing

Job description

You will handle complex office operations, prepare materials, and oversee office services, with a schedule Monday–Friday, hybrid on-site at the School of Medicine campus. This role targets around $60k annually with an hourly range reflecting full-time duties.