Senior Administrative Specialist: Calendar & Projects

The Johns Hopkins University; Maryland; Presencial; USD 55.000 - 97.000; Jornada completa

Descripción de la vacante

The Johns Hopkins University School of Medicine seeks an Administrative Specialist to provide varied administrative support for the SOM OB GYN General Administration unit. The role requires independent decision making, research, and coordination with internal and external partners.

You will manage complex calendars, prepare for meetings, support staff, process travel reimbursements and expenses, and contribute to ad-hoc projects.

Formación

• Bachelor's degree required with four years of progressively responsible administrative experience; related education may substitute for experience per policy.
• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, PowerPoint.
• Experience handling special projects and high-level administrative duties with discretion.

Responsabilidades

• Independently manage complex calendars and meeting schedules with shifting priorities.
• Prepare for meetings with critical details to facilitate timely responses and task management.
• Support staff management and team meetings, with follow-up on actions.
• Prioritize incoming work to meet deadlines and maintain smooth operations.
• Lead or contribute to ad-hoc projects and provide guidance to staff.
• Assist with planning and conduct of events as needed.
• Handle travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Prepare reports, graphs, tables, and other information formats.
• Interpret and communicate operating policies and disseminate information.
• Resolve administrative problems and maintain knowledge of department goals and procedures.
• Other duties as assigned.

Conocimientos

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Educación

Bachelor's Degree

Herramientas

Microsoft Office

Descripción del empleo

The Johns Hopkins University School of Medicine seeks an Administrative Specialist to provide varied administrative support for the SOM OB GYN General Administration unit. The role requires independent decision making, research, and coordination with internal and external partners.

You will manage complex calendars, prepare for meetings, support staff, process travel reimbursements and expenses, and contribute to ad-hoc projects.