Senior Administrative Specialist - Academic & Lab Operations

SLAC; Palo Alto (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford University’s Department of Molecular and Cellular Physiology (MCP) is seeking an experienced Senior Administrative Associate to provide administrative and operational support to faculty, labs, research staff, postdocs and graduate students. The role also manages department communications, website content and the monthly newsletter.

You will thrive in a fast-paced academic environment, coordinating lab orders, vendor interactions, reimbursements, travel, onboarding new lab members, grant

Qualifications

• BA or BS required.
• Desire to work in an academic environment.
• Experience with purchasing processes in a complex organization.
• Strong organizational skills and attention to detail.
• Experience with calendaring, scheduling and event planning.
• Ability to work independently and in a team environment.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve administrative problems.
• Coordinate complex conferences, seminars, and events within budget.
• Draft documents and correspondence; edit and fact-check; create and maintain content for documents, displays and websites.
• Plan calendars and arrange travel per policies.
• Create complex reports and spreadsheets using relevant software.
• Process financial transactions; monitor and reconcile budget statements.
• Coordinate office moves or renovations.
• May supervise staff and assign workloads.

Skills

Calendaring

Scheduling

Event planning

Budget management

Communication

Interpersonal skills

Teamwork

Education

BA or BS

Tools

Purchasing software

Vendor management platforms

Job description

Stanford University’s Department of Molecular and Cellular Physiology (MCP) is seeking an experienced Senior Administrative Associate to provide administrative and operational support to faculty, labs, research staff, postdocs and graduate students. The role also manages department communications, website content and the monthly newsletter.

You will thrive in a fast-paced academic environment, coordinating lab orders, vendor interactions, reimbursements, travel, onboarding new lab members, grant