Senior Administrative & Events Coordinator

Stanfordlivetickets; Palo Alto (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford University’s Department of Molecular and Cellular Physiology (MCP) seeks an experienced Senior Administrative Associate to provide administrative and operational support to faculty, manage lab orders, travel, onboarding and lab communications.

You will join a nine-person admin team supporting 13 faculty, coordinating events such as the annual fall retreat, assisting with grants, teaching support, and organizing office space and labs in a fast-paced academic environment.

Qualifications

• BA or BS required.
• Desire to work in an academic environment.
• Experience with purchasing processes in a complex organization.
• Strong organizational skills and attention to detail.
• Experience with calendaring, scheduling and event planning.
• Ability to work independently and in a team.

Responsibilities

• Manage lab orders, vendors, reimbursements, scheduling, travel, onboarding and lab communications.
• Assist faculty with grants, teaching support and organizing office space and labs.
• Update postdoc appointment tracking and input financial support data into Stanford systems.
• Lead department events, including the annual fall scientific retreat.
• Prepare documents and correspondence for presentations, reports and grants.

Skills

Organizational skills

Time management

Communication

Teamwork

Problem solving

Education

BA or BS

Job description

Stanford University’s Department of Molecular and Cellular Physiology (MCP) seeks an experienced Senior Administrative Associate to provide administrative and operational support to faculty, manage lab orders, travel, onboarding and lab communications.

You will join a nine-person admin team supporting 13 faculty, coordinating events such as the annual fall retreat, assisting with grants, teaching support, and organizing office space and labs in a fast-paced academic environment.