Senior Administrative Specialist

City of Dallas; Dallas (TX); On-site; USD 31,000 - 34,000; Full time

Job summary

The City of Dallas is seeking a senior administrative support specialist to assist with complex data gathering, report writing, and project coordination to keep division operations running smoothly.

You will perform clerical duties, manage communications, and interpret procedures in a fast-paced environment, ensuring accuracy and timely delivery. The role supports budget execution and public service excellence, with opportunities for growth and impactful city-wide contributions.

Qualifications

• High school diploma or GED required.
• Familiarity with payroll, accounting, or purchasing procedures.
• Ability to use office machines (copier, fax, etc.).
• Maintain accurate records, journals, and files.
• Strong report writing skills and attention to detail.
• Able to communicate clearly in writing and speech.
• Polite and professional interaction with the public and staff.
• Ability to handle routine to moderately complex tasks.
• Ability to analyze information and draw sound conclusions.
• Strong interpersonal and relationship-building skills.
• Proven ability to work under supervision and meet deadlines.

Responsibilities

• Provide senior administrative support with research and data gathering.
• Assist with projects, analysis, and recommendations to improve operations.
• Perform secretarial duties: answer calls, schedule appointments, and manage communications.
• Explain processes and policies with clarity within defined guidelines.
• Conduct research, prepare reports, and assemble documents as needed.
• Maintain daily activity reports and handle citizen inquiries professionally.
• Participate in budgeting processes and monitor expenditures against budget.
• Perform other duties as assigned.

Skills

Grammar & spelling

Public administration

Payroll / accounting / purchasing

Office machines

Records management

Report writing

Customer relations

Problem solving

Data analysis

Communication

Relationship building

Education

High school diploma or GED

Associate degree meets ed/exp

Job description

The City of Dallas is seeking a senior administrative support specialist to assist with complex data gathering, report writing, and project coordination to keep division operations running smoothly.

You will perform clerical duties, manage communications, and interpret procedures in a fast-paced environment, ensuring accuracy and timely delivery. The role supports budget execution and public service excellence, with opportunities for growth and impactful city-wide contributions.