Strategic Administrative Specialist: Budget & Procurement

City of Dallas; Dallas (TX); On-site; USD 34,000 - 38,000; Full time

Job summary

The City of Dallas is seeking an Administrative Specialist II to perform intermediate- to advanced-level administrative support across multiple divisions. The role involves disseminating information, maintaining filing systems, and supporting budgeting, procurement, and contract development.

Responsibilities include preparing reports, coordinating meetings, handling records, and training subordinate staff to ensure efficiency.

Qualifications

• Knowledge of office practices and administrative procedures.
• Customer service techniques to resolve problems and issues.
• Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
• Ability to coordinate, lead and train others.
• Ability to interpret rules, regulations, policies, and procedures.

Responsibilities

• Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
• Prepares, interprets, and disseminates information concerning agency programs and procedures.
• Compiles and analyzes data, makes calculations, and prepares reports; runs monthly division reports to ensure performance measures are met.
• Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.

Skills

Office practices

Customer service

Data analysis

Written communication

Team leadership

Education

High school diploma or GED

4 years admin support experience

Tools

Accounts payable/receivable

Budgeting

Job description

The City of Dallas is seeking an Administrative Specialist II to perform intermediate- to advanced-level administrative support across multiple divisions. The role involves disseminating information, maintaining filing systems, and supporting budgeting, procurement, and contract development.

Responsibilities include preparing reports, coordinating meetings, handling records, and training subordinate staff to ensure efficiency.