Administrative Specialist I — Civil Service & Data Support

City of Dallas; United States; On-site; USD 33,000 - 37,000; Full time

Job summary

City of Dallas is looking for an entry-level administrative support specialist to help disseminate information and support accounting, contracts, and accounts payable/receivable. You will maintain filing systems, prepare reports, and assist senior staff with a variety of administrative tasks.

Under supervision, you will handle data analysis, prepare presentations, assist in procurement, and support department programs. This role offers growth opportunities within a vibrant city government.

Qualifications

• High school diploma or GED.
• Three years admin support experience with at least two of the listed areas.
• Experience in accounts payable/receivable, procurement, budget analysis, contract administration or records management.

Responsibilities

• Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
• Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
• Assists in the preparation of presentations for administrative hearings.
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
• May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
• Performs any and all other work as needed or assigned.

Skills

Office practices

Customer service

Office equipment

Process improvement

Training others

Policy interpretation

Verbal communication

Relationship building

Education

High school diploma

Associate degree +1 year exp

Bachelor's degree in business/education/social science

Bachelor's or higher in other field +1 year exp

Master's degree in business/education/social science

Job description

City of Dallas is looking for an entry-level administrative support specialist to help disseminate information and support accounting, contracts, and accounts payable/receivable. You will maintain filing systems, prepare reports, and assist senior staff with a variety of administrative tasks.

Under supervision, you will handle data analysis, prepare presentations, assist in procurement, and support department programs. This role offers growth opportunities within a vibrant city government.