Senior Administrative Services Officer – Programs & Budgets

State of Tennessee; Nashville (TN); On-site; USD 49,000 - 62,000; Full time

Job summary

State of Tennessee is seeking a records management professional to support line operations with general staff administrative duties and policy development. This role involves budget oversight, grant administration, and HR functions including recruitment and training, reporting to senior administration in Davidson County.

The position requires a bachelor’s degree plus several years of admin experience, with opportunity to supervise and shape administrative services across the department.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.
• May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Skills

Active Learning

Critical Thinking

Financial Management

Judgment & Decision Making

Personnel Management

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee is seeking a records management professional to support line operations with general staff administrative duties and policy development. This role involves budget oversight, grant administration, and HR functions including recruitment and training, reporting to senior administration in Davidson County.

The position requires a bachelor’s degree plus several years of admin experience, with opportunity to supervise and shape administrative services across the department.